How To Fix FKKINV241 - Source document &1 &2 does not exist in the database; document archived?

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 241

• Message text: Source document &1 &2 does not exist in the database; document archived?

What causes this issue?

The source document specified belongs to invoicing document &V3& that is
to be reversed. However, the source document specified was not found in
the database. It may have been archived already.

System Response

Invoicing document &V3& was not reversed.

How to fix this error?

An invoicing document for which the source documents are already archive
d can only be reversed in the dialog processing of the invoicing
reversal.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV241 - Source document &1 &2 does not exist in the database; document archived? ?

  The SAP error message FKKINV241 indicates that the system is unable to find a specific source document in the database because it has been archived. This typically occurs in the context of the SAP Contract Accounts Receivable and Payable (FI-CA) module, where documents related to billing, invoicing, or payments may be archived to optimize database performance and storage.
  Cause:
  
  Document Archiving: The source document (identified by the document number and year) has been archived. Archiving is a process in SAP that moves data from the database to an archive storage to improve performance and manage data volume.
  Incorrect Document Number: The document number or year provided may be incorrect or does not match any existing records in the database.
  Data Deletion: The document may have been deleted or not created properly in the first place.
  
  Solution:
  
  Check Archive Settings: Verify the archiving settings in your SAP system. You can check the archiving object related to the document type in question. Ensure that the document is indeed archived and that the archiving process was completed successfully.
  Access Archived Documents: If you need to access the archived document, you can use the SAP Archive Information System (transaction code SARA) to retrieve the archived data. You may need to consult with your SAP Basis or system administrator for assistance in accessing archived documents.
  Verify Document Number: Double-check the document number and year you are using to ensure they are correct. If you have access to the original document, confirm the details.
  Consult Documentation: Review any relevant documentation or user manuals related to the specific transaction or process you are working with to ensure you are following the correct procedures.
  Contact Support: If the issue persists and you cannot find the document, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or additional troubleshooting steps.
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how documents are archived and how to manage archived data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing and accessing archived documents.
  SAP Notes: Check SAP Notes for any specific notes related to the FKKINV241 error message, as there may be updates or patches that address this issue.
  
  By following these steps, you should be able to resolve the error or at least understand the context of the missing document.