How To Fix FKKINV238 - Invoicing document &1 already archived; no reversal possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 238

• Message text: Invoicing document &1 already archived; no reversal possible

What causes this issue?

The system settings do not allow a reversal of archived invoicing
documents.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV238 - Invoicing document &1 already archived; no reversal possible ?

  The SAP error message FKKINV238 indicates that an invoicing document has already been archived, and therefore, a reversal of that document is not possible. This situation typically arises in the context of SAP's Contract Accounts Receivable and Payable (FI-CA) module, where documents related to billing and invoicing are managed.
  Cause:
  
  Archiving Process: The invoicing document has been archived as part of the data management process in SAP. Archiving is done to improve system performance and manage data volume.
  Document Status: The document may have been finalized and marked for archiving, which means it is no longer available for modifications or reversals.
  System Configuration: The system may be configured to prevent reversals of archived documents to maintain data integrity and compliance.
  
  Solution:
  
  Check Document Status: Verify the status of the invoicing document in the system. You can do this by using transaction codes like FBL5N (Customer Line Item Display) or FBL1N (Vendor Line Item Display) to see if the document is indeed archived.
  Unarchive (if applicable): If you have the necessary authorizations and if the business process allows, you may consider unarchiving the document. This typically requires specific transactions or custom programs, and it should be done with caution.
  Consult with SAP Basis Team: If unarchiving is not an option, consult with your SAP Basis team or system administrator. They can provide insights into the archiving process and whether any exceptions can be made.
  Create a New Document: If reversal is not possible, you may need to create a new document to correct the financial records. This could involve creating a credit memo or another appropriate document type to offset the original transaction.
  Review Archiving Policies: Review your organization's archiving policies and procedures to ensure they align with business needs and compliance requirements.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for document management in SAP FI-CA, such as SARA (Archive Administration) for managing archiving objects.
  SAP Notes: Check for any relevant SAP Notes that may provide additional context or solutions for this error message.
  Documentation: Review SAP documentation related to archiving and document management in the FI-CA module for best practices and guidelines.
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal SAP support team for more tailored help.