How To Fix FKKINV237 - Source document &1 &2 is archived; no invoicing reversal possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 237

• Message text: Source document &1 &2 is archived; no invoicing reversal possible

trados = fi

What causes this issue?

Invoicing document &V3& is to be reversed. However, this contains at
least one <DS:DE.SRCDOCNO_KK>source document</> that has already been
archived.

System Response

The system settings do not permit a reversal of invoicing documents whos
e source documents have already been archived.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV237 - Source document &1 &2 is archived; no invoicing reversal possible ?

  The SAP error message FKKINV237 indicates that the source document you are trying to reverse is archived, which means that the system cannot perform the invoicing reversal because the necessary data is no longer available in the active database. This typically occurs in the context of SAP Convergent Invoicing or Contract Accounts Receivable and Payable (FI-CA).
  Cause:
  
  Archiving: The source document (invoice or credit memo) has been archived as part of the data management process in SAP. Archiving is done to improve system performance and manage data volume.
  Document Status: The document may have been processed in such a way that it is no longer available for reversal due to its archived status.
  
  Solution:
  
  Check Archiving Status: Verify if the document is indeed archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to see the status of archived documents.
  Restore Document: If you need to reverse the document, you may need to restore it from the archive. This can be done using the transaction SARA, where you can access the archived data if you have the necessary authorizations.
  Manual Adjustment: If restoring the document is not feasible, you may need to manually adjust the accounting entries or create a new document to correct the financial records.
  Consult with SAP Basis Team: If you are unsure about the archiving process or how to restore documents, consult with your SAP Basis team or system administrator for assistance.
  
  Related Information:
  
  Archiving Process: Understand the archiving process in your organization, including how often documents are archived and the retention policy.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving objects.
  SARI: For displaying archived data.
  SACF: For checking the status of archived documents.
  
  
  Documentation: Review SAP documentation or notes related to archiving and document management in FI-CA or Convergent Invoicing for more detailed procedures and best practices.
  
  Preventive Measures:
  
  Review Archiving Policies: Ensure that the archiving policies align with business needs, especially regarding the retention of documents that may require future reversals.
  Training: Provide training for users on how to handle archived documents and the implications of archiving on financial processes.
  
  By following these steps, you should be able to address the error message FKKINV237 effectively.