How To Fix FKKEXC275 - Document &1 was already used

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKEXC - Message Class for External Payments

• Message number: 275

• Message text: Document &1 was already used

What causes this issue?

Document &V1& was already used. It is already contained in the table for
external cash desk services.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a different, valid document.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKEXC275 - Document &1 was already used ?

  The SAP error message FKKEXC275, which states "Document &1 was already used," typically occurs in the context of the Contract Accounts Receivable and Payable (FI-CA) module. This error indicates that a specific document (identified by the document number &1) has already been processed or utilized in a way that prevents it from being used again for the current operation.
  Causes:
  
  Duplicate Processing: The document has already been processed in a previous transaction, such as a payment, adjustment, or reversal.
  Incorrect Document Flow: The document may have been referenced in another transaction that has already been completed.
  System Configuration: There may be specific settings or configurations in the system that prevent the reuse of certain documents.
  
  Solutions:
  
  Check Document Status: Verify the status of the document in question. You can do this by checking the document flow or history to see how it has been used.
  Review Transaction Logs: Look at the transaction logs to identify where and how the document was previously used. This can help determine if it was mistakenly processed.
  Correct Usage: If the document was used incorrectly, you may need to reverse or adjust the previous transaction before attempting to use the document again.
  Consult Documentation: Review SAP documentation or help resources for specific guidelines on handling this error in your version of SAP.
  Contact Support: If the issue persists and you cannot determine the cause, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in FI-CA, such as FPL9 (Display Document) or FPL1 (Create Document), to help you navigate and troubleshoot.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide insights into similar issues faced by other users and potential fixes.
  User Authorization: Ensure that you have the necessary authorizations to perform the actions you are attempting with the document.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.