How To Fix FKK_ID_XX_ODN014 - Official document number cannot be changed; numbering has already started

SAP Error Message - Details

• Message type: E = Error

• Message class: FKK_ID_XX_ODN - ODN message

• Message number: 014

• Message text: Official document number cannot be changed; numbering has already started

What causes this issue?

You want to change the format of the official document number and this
is not recommended now because the numbering of the number range has
already started. If you proceed with the changes, you may cause
inconsistencies in the prefix or suffix of the sequential number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKK_ID_XX_ODN014 - Official document number cannot be changed; numbering has already started ?

  The SAP error message FKK_ID_XX_ODN014 indicates that you are trying to change the official document number for a document in the SAP system, but the numbering for that document has already started. This typically occurs in the context of financial transactions, particularly in the area of contract accounts receivable and payable (FI-CA).
  Cause:
  
  Document Numbering: The official document number is usually assigned automatically by the system when a document is created. Once the numbering has started (i.e., the document has been posted), it cannot be changed to maintain the integrity of the financial records.
  Document Status: If the document is already in a posted status, any attempt to change the official document number will trigger this error.
  Configuration Settings: The system configuration may restrict changes to certain fields once a document is posted.
  
  Solution:
  
  Check Document Status: Verify the status of the document you are trying to change. If it is already posted, you will not be able to change the official document number.
  Create a New Document: If you need to change the official document number, consider creating a new document with the correct number instead of trying to modify an existing one.
  Consult Configuration: If you believe that the change should be allowed, consult with your SAP configuration team to review the settings related to document numbering and posting. They may need to adjust the configuration if there is a valid business case for allowing such changes.
  Use Transaction Codes: If you are using specific transaction codes to manage documents, ensure you are following the correct procedures for those transactions.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, SAP releases notes that provide additional context or solutions for specific issues.
  Documentation: Review the SAP documentation related to FI-CA and document management for more insights into how document numbering works and the implications of changing document numbers.
  User Permissions: Ensure that you have the necessary permissions to make changes to documents in the system. Sometimes, restrictions are in place based on user roles.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.