How To Fix FKK_EBS128 - External document category &1 is not permitted (IV, AJ, DP)

SAP Error Message - Details

• Message type: E = Error

• Message class: FKK_EBS - Interface between FI-CA and External Billing System

• Message number: 128

• Message text: External document category &1 is not permitted (IV, AJ, DP)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FKK_EBS128 - External document category &1 is not permitted (IV, AJ, DP) ?

  The SAP error message FKK_EBS128 indicates that the external document category specified in the transaction is not permitted. This error typically arises in the context of Electronic Bank Statement (EBS) processing in SAP, particularly when dealing with incoming bank statements and their associated document categories.
  Cause:
  The error occurs when the external document category provided in the bank statement does not match the allowed categories defined in the system. The categories mentioned (IV, AJ, DP) refer to specific document types that are not permitted for the operation you are trying to perform. 
  Possible Reasons:
  
  Configuration Issues: The external document categories may not be properly configured in the system.
  Incorrect Mapping: The mapping between the external document categories from the bank statement and the internal document types in SAP may not be set up correctly.
  Data Entry Errors: There may be a typo or incorrect value in the external document category field in the bank statement.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to the configuration settings for Electronic Bank Statement processing in SAP (Transaction code: OBPM1).
  Verify the settings for external document categories and ensure that the categories you are trying to use are allowed.
  
  
  
  Adjust Mapping:
  
  Review the mapping of external document categories to internal document types. This can be done in the configuration settings for EBS.
  Ensure that the external document categories (IV, AJ, DP) are mapped correctly to the appropriate internal document types.
  
  
  
  Modify Bank Statement:
  
  If the bank statement is being imported, check the source of the bank statement to ensure that the external document categories are correct.
  If necessary, modify the bank statement file to use permitted document categories.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to Electronic Bank Statement processing for additional guidance on permitted document categories.
  
  
  
  Contact Support:
  
  If the issue persists after checking the configuration and mapping, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBPM1 (for EBS configuration) and FF_5 (for processing bank statements).
  SAP Notes: Check for any SAP Notes related to Electronic Bank Statements that might address known issues or provide additional configuration guidance.
  User Exits and BAdIs: If custom logic is implemented, review any user exits or BAdIs that might affect the processing of bank statements.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.