How To Fix FKCHK009 - Payment document &1 (category &2) already exists in check repository

SAP Error Message - Details

• Message type: E = Error

• Message class: FKCHK - Check Repository Messages

• Message number: 009

• Message text: Payment document &1 (category &2) already exists in check repository

What causes this issue?

You can only create an entry for a payment document once. If you want
to add other checks to a payment document, you can only do this using
the function <LS>Create replacement check</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKCHK009 - Payment document &1 (category &2) already exists in check repository ?

  The SAP error message FKCHK009 indicates that a payment document already exists in the check repository. This typically occurs when there is an attempt to create a payment document that has already been recorded in the system, leading to a conflict.
  Cause:
  
  Duplicate Payment Document: The most common cause is that the payment document you are trying to create has already been processed and exists in the check repository.
  Incorrect Configuration: There may be issues with the configuration of the check management settings in SAP.
  Data Entry Errors: Manual data entry errors can lead to attempts to create duplicate entries.
  System Errors: Occasionally, system errors or inconsistencies in the database can lead to this message being triggered.
  
  Solution:
  
  Check Existing Documents: Verify if the payment document already exists in the check repository. You can do this by using transaction codes like FCH5 (Check Management) to view existing entries.
  Review Payment Document: If the document exists, determine if it was processed correctly. If it was not, you may need to reverse or delete the existing document before creating a new one.
  Adjust Configuration: If the issue is related to configuration, review the settings in the check management configuration to ensure they are set up correctly.
  Data Validation: Ensure that the data being entered is correct and does not lead to duplicates. Implement checks in your data entry process to prevent this issue.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling check management and payment documents.
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FCH5 for check management and FBZP for payment program configuration.
  Check Management: Understand how check management works in SAP, including how payment documents are created and managed.
  SAP Notes: Look for SAP Notes related to FKCHK009 for any patches or updates that may address known issues.
  User Roles: Ensure that users have the appropriate roles and permissions to create and manage payment documents to avoid unauthorized duplicates.
  
  By following these steps, you should be able to resolve the FKCHK009 error and prevent it from occurring in the future.