How To Fix FITVPS385 - Receipts exist with date before new period start date; check data

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 385

• Message text: Receipts exist with date before new period start date; check data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS385 - Receipts exist with date before new period start date; check data ?

  The SAP error message FITVPS385 indicates that there are receipts (or transactions) recorded in the system with dates that fall before the start date of a new period. This typically occurs during the period closing process in financial accounting or controlling modules, where the system is trying to enforce period restrictions.
  Cause:
  
  Open Periods: The error usually arises when you attempt to post transactions in a new period while there are existing receipts or transactions dated in a previous period that have not been cleared or processed.
  Incorrect Date Settings: The date settings for the new period may not align with the existing transactions, leading to conflicts.
  Uncleared Transactions: There may be transactions that have not been cleared or settled, which are still open and dated before the new period.
  
  Solution:
  
  
  Check Existing Receipts: Review the existing receipts or transactions that are causing the issue. You can do this by running reports or using transaction codes like FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display) to identify the transactions with dates before the new period start date.
  
  
  Clear or Adjust Transactions: If you find transactions that are causing the issue, you may need to clear them or adjust their dates if appropriate. This could involve:
  
  Posting necessary adjustments.
  Clearing open items.
  Settling any outstanding transactions.
  
  
  
  Review Period Settings: Ensure that the period settings in the configuration are correct. You can check the period control settings in the configuration menu (Transaction Code: OB52 for controlling periods).
  
  
  Consult with Finance Team: If you are unsure about how to proceed with clearing or adjusting transactions, consult with your finance or accounting team to ensure compliance with accounting policies.
  
  
  Post in the Correct Period: If the transactions are valid and should remain in the previous period, ensure that you are posting new transactions in the correct period.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB52 (to manage posting periods), FBL1N, FBL3N, and FB03 (to display documents).
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address specific issues.
  Documentation: Review SAP documentation or user manuals for more detailed procedures on handling period-end closing and transaction postings.
  
  By following these steps, you should be able to resolve the FITVPS385 error and ensure that your transactions are correctly processed within the appropriate periods.