How To Fix FITVPS354 - You cannot change absences for parallel business trips

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 354

• Message text: You cannot change absences for parallel business trips

What causes this issue?

Absences for parallel business trips are automatically imported and
cannot be changed manually.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS354 - You cannot change absences for parallel business trips ?

  The SAP error message FITVPS354, which states "You cannot change absences for parallel business trips," typically occurs in the context of managing employee absences and business trips in SAP's Travel Management module. This error indicates that there is a conflict between the absence records and the business trip records for the same time period.
  Cause:
  The error arises when an employee has overlapping absences and business trips. In SAP, the system does not allow changes to absence records if they coincide with active business trips. This is to ensure that the integrity of the travel data is maintained and that there are no discrepancies in reporting or payroll processing.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Overlapping Dates: Review the absence and business trip records for the employee in question. Identify the specific dates where the absence overlaps with the business trip.
  
  
  Modify Absences or Business Trips: Depending on your business requirements, you may need to:
  
  Change the dates of the absence so that it does not overlap with the business trip.
  Change the dates of the business trip if the absence is valid and should be maintained.
  
  
  
  Consult with HR or Travel Management: If you are unsure about which records to modify, consult with your HR department or the team responsible for travel management to ensure that any changes made are compliant with company policies.
  
  
  Use the Correct Transaction: Ensure that you are using the appropriate transaction codes for modifying absences or business trips. For example, use the correct transaction for entering or changing business trips (e.g., PR05 for travel expenses) and absences (e.g., PA30 for personnel actions).
  
  
  Check for Authorizations: Ensure that you have the necessary authorizations to make changes to both absence and business trip records.
  
  
  Related Information:
  
  SAP Notes and Documentation: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently updates its software, and there may be relevant notes that provide additional context or solutions.
  Training and User Guides: Review any training materials or user guides provided by your organization regarding the management of absences and business trips in SAP.
  System Configuration: If the issue persists, it may be necessary to review the system configuration settings related to travel management and absence management to ensure they are set up correctly.
  
  By following these steps, you should be able to resolve the FITVPS354 error and manage the employee's absences and business trips effectively.