How To Fix FITVPS351 - Absence &1 already exists on this date

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 351

• Message text: Absence &1 already exists on this date

What causes this issue?

You can create more than one absence for a given day, but one day can
have only one absence per absence type (such as vacation).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Cancel the entry and change the time of day of the absence you already
entered.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS351 - Absence &1 already exists on this date ?

  The SAP error message FITVPS351 indicates that there is an attempt to create or modify an absence record for an employee on a date where an absence already exists. This error typically arises in the context of the SAP Human Capital Management (HCM) module, specifically in the area of time management.
  Cause:
  The error occurs when:
  
  An employee is already marked as absent for a specific date or date range.
  There is an attempt to enter a new absence record that overlaps with an existing one.
  The system is enforcing rules to prevent double booking of absences for the same period.
  
  Solution:
  To resolve the FITVPS351 error, you can take the following steps:
  
  
  Check Existing Absences:
  
  Review the employee's absence records for the specified date. You can do this by navigating to the relevant infotype (e.g., Infotype 2001 for Absences) and checking for any existing entries.
  
  
  
  Modify or Delete Existing Absence:
  
  If you find an existing absence that overlaps with the new entry you are trying to create, you can either:
  
  Modify the existing absence to accommodate the new entry.
  Delete the existing absence if it is no longer valid or needed.
  
  
  
  
  
  Adjust Dates:
  
  If the new absence is valid and should coexist with the existing one, consider adjusting the dates of either the new or existing absence to ensure there is no overlap.
  
  
  
  Consult with HR:
  
  If you are unsure about the validity of the absences or how to proceed, consult with your HR department or the person responsible for managing employee records.
  
  
  
  Check Configuration:
  
  In some cases, the error may be related to configuration settings in the SAP system. If you have access, check the configuration for absence types and ensure that the rules are set up correctly.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes in SAP HCM, particularly Infotype 2001 (Absences) and Infotype 2002 (Attendances).
  Authorization: Ensure you have the necessary authorizations to view and modify absence records.
  Documentation: Refer to SAP documentation or help resources for more detailed information on managing absences and understanding error messages.
  
  By following these steps, you should be able to resolve the FITVPS351 error and manage employee absences effectively.