How To Fix FITVPS242 - Special travel costs are subject to tax; & is a tax-exempt expense type

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 242

• Message text: Special travel costs are subject to tax; & is a tax-exempt expense type

What causes this issue?

You have entered a receipt for the special travel costs and the receipt
amount is exempt from tax. (Special travel costs are necessary travel
costs between gratuitous accommodation provided outside of the
employee's new duty station and the employee's workplace; compare ? 3
para. 4, clause 4 of the German Separation Allowance Act). However, the
special travel costs for this separation allowance event are subject to
tax.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select a different (taxable) expense type when entering the receipt
amount for the special travel costs.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS242 - Special travel costs are subject to tax; & is a tax-exempt expense type ?

  The SAP error message FITVPS242 indicates a conflict between the classification of special travel costs and their tax treatment. Specifically, it suggests that the system has identified that special travel costs are subject to tax, but the expense type being used is marked as tax-exempt. This inconsistency leads to the error.
  Cause:
  
  Configuration Issue: The expense type used for the special travel costs may be incorrectly configured in the system, leading to a mismatch between its tax status and the nature of the costs.
  Data Entry Error: The user may have selected an incorrect expense type that is not appropriate for the type of travel costs being recorded.
  Tax Settings: The tax settings for the specific expense type may not be aligned with the actual tax regulations applicable to the travel costs.
  
  Solution:
  
  
  Review Expense Type Configuration:
  
  Check the configuration of the expense type in the SAP system. Ensure that it is set up correctly to reflect whether it should be subject to tax or not.
  If the expense type is indeed supposed to be tax-exempt, verify that the special travel costs are correctly classified.
  
  
  
  Correct Data Entry:
  
  If the user has selected the wrong expense type, correct the entry by selecting the appropriate expense type that aligns with the tax treatment of the special travel costs.
  
  
  
  Consult Tax Regulations:
  
  Review the relevant tax regulations to ensure that the treatment of special travel costs is correctly understood and applied in the SAP system.
  
  
  
  System Configuration:
  
  If necessary, involve your SAP configuration team to adjust the settings for the expense types and their associated tax treatments.
  
  
  
  Testing:
  
  After making changes, conduct tests to ensure that the error no longer occurs and that the system processes the travel costs correctly.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on configuring travel costs and expense types.
  Documentation: Review SAP documentation related to travel management and expense reporting to understand the expected configurations and best practices.
  User Training: Ensure that users are trained on the correct selection of expense types and the implications of tax treatment in SAP.
  
  By addressing the configuration and ensuring that the correct expense types are used, you should be able to resolve the FITVPS242 error message in SAP.