How To Fix FITVPS171 - Reimbursement must not exceed actual costs

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 171

• Message text: Reimbursement must not exceed actual costs

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS171 - Reimbursement must not exceed actual costs ?

  The SAP error message FITVPS171, which states "Reimbursement must not exceed actual costs," typically occurs in the context of travel management or expense reimbursement processes within SAP. This error indicates that the reimbursement amount being processed exceeds the actual costs incurred by the employee or user.
  Cause:
  
  Incorrect Data Entry: The reimbursement amount entered may be higher than the actual expenses recorded in the system.
  Configuration Issues: There may be issues with the configuration of the reimbursement rules or limits in the SAP system.
  Missing or Incorrect Cost Records: The actual costs may not have been recorded correctly, or there may be missing entries in the expense report.
  Policy Violations: The reimbursement request may violate company policies regarding allowable expenses.
  
  Solution:
  
  Verify Expense Entries: Check the expense report to ensure that all actual costs are accurately recorded and that the reimbursement amount does not exceed these costs.
  Adjust Reimbursement Amount: If the reimbursement amount is indeed higher than the actual costs, adjust it to reflect the correct amount.
  Review Configuration Settings: If you have access, review the configuration settings related to reimbursement limits and rules in the SAP system to ensure they are set up correctly.
  Consult with Finance/HR: If you are unsure about the correct amounts or policies, consult with your finance or HR department for clarification on allowable expenses and reimbursement processes.
  Check for Missing Receipts: Ensure that all necessary receipts and documentation are attached to the expense report, as missing documentation can lead to discrepancies.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific error messages and provide guidance on resolution.
  User Documentation: Refer to the user documentation or training materials for your specific SAP module (e.g., SAP Travel Management) for guidance on how to properly enter expenses and submit reimbursement requests.
  Company Policies: Familiarize yourself with your organization's travel and expense policies to ensure compliance when submitting reimbursement requests.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or technical support for further investigation.