How To Fix FITVPS104 - Accommodations can only be reimbursed if an absence exists

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 104

• Message text: Accommodations can only be reimbursed if an absence exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS104 - Accommodations can only be reimbursed if an absence exists ?

  The SAP error message FITVPS104, which states "Accommodations can only be reimbursed if an absence exists," typically occurs in the context of travel and expense management within the SAP system. This error indicates that the system is preventing the reimbursement of accommodation expenses because there is no corresponding absence record in the system.
  Cause:
  
  Absence Record Missing: The primary cause of this error is that the system requires an absence record (such as a business trip or leave) to validate that the accommodation expenses are legitimate and related to a specific absence.
  Incorrect Configuration: There may be configuration settings in the SAP system that dictate how accommodation reimbursements are processed, which could lead to this error if not set up correctly.
  Data Entry Errors: There might be issues with how the travel or absence data was entered, leading to a mismatch or absence of the required records.
  
  Solution:
  
  Create an Absence Record: Ensure that an appropriate absence record is created in the system for the period during which the accommodation expenses were incurred. This could be a travel request or an absence type that is recognized by the system.
  Check Existing Absences: Verify if there is an existing absence record that corresponds to the accommodation expenses. If it exists, ensure that it is correctly linked to the expense report.
  Review Configuration Settings: If you have access to system configuration, check the settings related to travel and expense management to ensure that they are set up to allow accommodation reimbursements under the correct conditions.
  Consult with HR or Travel Management: If you are unsure about the absence records or how to create them, consult with your HR department or the team responsible for travel management within your organization.
  Error Documentation: Review SAP documentation or support resources for any additional insights or updates related to this error message.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates on known issues and fixes.
  User Guides: Refer to user manuals or guides specific to your organization’s SAP implementation for detailed instructions on how to handle travel and expense reporting.
  Training: If this is a recurring issue, consider additional training for users involved in travel and expense reporting to ensure they understand the requirements for submitting accommodation expenses.
  
  By following these steps, you should be able to resolve the FITVPS104 error and successfully process accommodation reimbursements in SAP.