How To Fix FIP_BL_MESSAGE_CLASS005 - Duplicate entry for plant &1, purchasing org. &2, and purchasing group &3

SAP Error Message - Details

• Message type: E = Error

• Message class: FIP_BL_MESSAGE_CLASS - FIP messages related to errors from Business Layer

• Message number: 005

• Message text: Duplicate entry for plant &1, purchasing org. &2, and purchasing group &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FIP_BL_MESSAGE_CLASS005 - Duplicate entry for plant &1, purchasing org. &2, and purchasing group &3 ?

  The SAP error message FIP_BL_MESSAGE_CLASS005 indicates that there is a duplicate entry for a specific combination of plant, purchasing organization, and purchasing group in the system. This typically occurs when you are trying to create or update a purchasing info record, vendor master data, or similar entries in the SAP system.
  Cause:
  The error is caused by the existence of multiple records in the database that share the same values for the specified fields:
  
  Plant (&1)
  Purchasing Organization (&2)
  Purchasing Group (&3)
  
  This can happen due to:
  
  Manual data entry errors where the same combination was entered more than once.
  Data migration issues where duplicate records were imported into the system.
  Incorrect configuration or settings in the system that allow duplicates.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check for Existing Records:
  
  Use transaction codes like ME13 (Display Purchasing Info Record) or MK03 (Display Vendor) to check if a record already exists for the specified combination of plant, purchasing organization, and purchasing group.
  You can also use transaction SE16N to query the relevant database tables (e.g., EINA for purchasing info records) to find duplicates.
  
  
  
  Identify Duplicates:
  
  If you find duplicate entries, determine which one is valid and should be retained.
  You may need to check the associated data to ensure you are not losing important information.
  
  
  
  Delete or Modify Duplicates:
  
  If you identify duplicates that are not needed, you can delete them using the appropriate transaction (e.g., ME12 for purchasing info records).
  If the duplicates are valid but need to be differentiated, consider modifying one of the records to change the purchasing group or other relevant fields.
  
  
  
  Data Validation:
  
  Implement data validation checks in your processes to prevent the creation of duplicate entries in the future.
  Consider using SAP's built-in tools or custom validations to alert users when they attempt to create a duplicate record.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for any specific configurations or settings that might be causing this issue.
  
  
  
  Related Information:
  
  Transaction Codes: ME13, ME12, MK03, SE16N
  Tables: EINA (Purchasing Info Record), EINE (Purchasing Info Record - Purchasing Organization Data)
  SAP Notes: Check for any relevant SAP Notes that might address this issue or provide additional guidance.
  
  By following these steps, you should be able to resolve the error and prevent it from occurring in the future.