How To Fix FINS_RECON031 - &1: Document partially archived (&3) but still available in database

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_RECON - SAP S/4HANA Finance Migration: Reconciliation

• Message number: 031

• Message text: &1: Document partially archived (&3) but still available in database

What causes this issue?

You have performed an FI document check after data migration to <LS>SAP
Accounting powered by SAP HANA</>. In the application index &V3& (line
&V2&), document &V1& is marked as partially archived (<NP>XARCH = 'X
</>'). However, the document is still available in the database.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_RECON031 - &1: Document partially archived (&3) but still available in database ?

  The SAP error message FINS_RECON031 indicates that a document has been partially archived, meaning that some of its data has been moved to an archive but other parts are still available in the database. This situation can arise in financial reconciliation processes, particularly when dealing with document management and archiving in SAP.
  Cause:
  
  Partial Archiving: The document in question has been partially archived, which means that some of its components (like line items or related documents) are still present in the database while others have been moved to the archive.
  Inconsistent Data State: The system may be in a state where it expects all related data to be either in the database or fully archived, leading to inconsistencies.
  Configuration Issues: There may be issues with the archiving configuration or the archiving process itself, which could lead to documents not being fully archived as intended.
  
  Solution:
  
  Check Archiving Status: Use transaction codes like SARA (Archive Administration) to check the archiving status of the document. Ensure that the archiving process has been completed successfully.
  Re-archive the Document: If the document is found to be partially archived, you may need to re-run the archiving process for that document to ensure it is fully archived.
  Database Cleanup: If the document is no longer needed, consider deleting it from the database if it is permissible according to your data retention policies.
  Review Configuration: Check the archiving configuration settings in your SAP system to ensure they are set up correctly. This includes reviewing the archiving object settings and ensuring that the necessary data is included in the archiving process.
  Consult SAP Notes: Look for relevant SAP Notes that may address this specific error message. SAP frequently releases notes that provide fixes or workarounds for known issues.
  Contact SAP Support: If the issue persists and you cannot resolve it, consider reaching out to SAP support for assistance. They can provide more detailed guidance based on your specific system configuration and version.
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, including how documents are archived and the implications of partial archiving.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for displaying archived data), and others that may help in managing archived documents.
  Data Retention Policies: Review your organization’s data retention policies to ensure compliance when archiving or deleting documents.
  
  By following these steps, you should be able to address the FINS_RECON031 error and ensure that your documents are properly archived in SAP.