How To Fix FINS_RECON031 - &1: Document partially archived (&3) but still available in database

FINS_RECON031 - Overview

• Message type: E = Error

• Message class: FINS_RECON - SAP S/4HANA Finance Migration: Reconciliation

• Message number: 031

• Message text: &1: Document partially archived (&3) but still available in database

What causes this issue?

You have performed an FI document check after data migration to <LS>SAP
Accounting powered by SAP HANA</>. In the application index &V3& (line
&V2&), document &V1& is marked as partially archived (<NP>XARCH = 'X
</>'). However, the document is still available in the database.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_RECON031 - &1: Document partially archived (&3) but still available in database ?

  The SAP error message FINS_RECON031 indicates that a document has been partially archived, meaning that some of its data has been moved to an archive but other parts are still available in the database. This situation can arise in financial reconciliation processes, particularly when dealing with document management and archiving in SAP.
  
  Cause:
  
  Partial Archiving: The document in question has been partially archived, which means that some of its components (like line items or related documents) are still present in the database while others have been moved to the archive.
  Inconsistent Data State: The system may be in a state where it expects all related data to be either in the database or fully archived, leading to inconsistencies.
  
  Configuration Issues: There may be issues with the archiving configuration or the archiving process itself, which could lead to documents not being fully archived as intended.
  
  
  Solution:
  
  Check Archiving Status: Use transaction codes like SARA (Archive Administration) to