How To Fix FINS_IC_CUST005 - Archiving is used for company code &1 in fiscal year &2

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_IC_CUST - Manage Currencies: Customizing

• Message number: 005

• Message text: Archiving is used for company code &1 in fiscal year &2

What causes this issue?

The system found archived data for company code &V1& in fiscal year &V2&
. Usually<(>,<)> it isn't feasible to proceed for this company code
because any adjustments and reconciliations made to incomplete data
during data processing will fail.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

This is always an error in production systems. In this case the project,
with company code &V1& assigned, cannot be continued.
In non-production systems, such as test systems, you can change the type
of this message (for message area = <AB>FINS_IC_CUST</>, message number
= 005) using transaction
<DS:TRAN.OBA5>Message Control by the User</>.
If the message type is I (Info), S (Success), or W (Warning), it is
possible to perform the current action.
Note: This function is only supported in non-production systems.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_IC_CUST005 - Archiving is used for company code &1 in fiscal year &2 ?

  The SAP error message FINS_IC_CUST005 indicates that archiving is being used for a specific company code in a particular fiscal year. This message typically arises in the context of financial document processing, especially when there are attempts to access or modify data that has already been archived.
  Cause:
  The error occurs when:
  
  You are trying to access or process financial documents for a company code that has been archived for a specific fiscal year.
  The system is configured to prevent changes or access to archived data to maintain data integrity and compliance with financial regulations.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Archiving Status:
  
  Verify if the company code and fiscal year in question have indeed been archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to review the archiving status.
  
  
  
  Access Archived Data:
  
  If you need to access the archived data, you may need to restore it from the archive. This can be done using the same transaction (SARA) or by consulting with your SAP Basis team to assist with the restoration process.
  
  
  
  Adjust Configuration:
  
  If the archiving is not necessary for the company code and fiscal year, you may consider adjusting the archiving configuration. However, this should be done with caution and in compliance with your organization's data retention policies.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to archiving and financial document processing for any specific guidelines or recommendations.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support for help. They can provide insights based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data growth. It is essential for compliance with legal and regulatory requirements.
  Transaction Codes: Familiarize yourself with transaction codes like SARA (for archiving), SARI (for restoring), and SARE (for deleting archived data) to manage archiving processes effectively.
  Data Retention Policies: Ensure that your organization has clear data retention policies that comply with legal requirements and business needs.
  
  By following these steps, you should be able to address the FINS_IC_CUST005 error effectively.