How To Fix FINS_ARCH020 - Residence time in Customizing is shorter than minimum res.time (&1 days)

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_ARCH - Financials Archiving

• Message number: 020

• Message text: Residence time in Customizing is shorter than minimum res.time (&1 days)

What causes this issue?

The number of days for the residence time (&V2& days) is less than the
minimum residence time of &V1& days

System Response

This number is corrected to the defined value for the current program
run.

How to fix this error?

Set a higher number of days in customizing.
To do so, choose Maintain entries or Customizing.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_ARCH020 - Residence time in Customizing is shorter than minimum res.time (&1 days) ?

  The SAP error message FINS_ARCH020 indicates that the residence time configured in the system for archiving financial documents is shorter than the minimum required residence time. This error typically arises in the context of data archiving, where the system is trying to archive financial documents that do not meet the minimum retention period specified in the system settings.
  Cause:
  
  Configuration Issue: The residence time for archiving financial documents has been set to a value that is shorter than the minimum required retention period defined in the system.
  Regulatory Compliance: There may be legal or regulatory requirements that dictate a minimum retention period for financial documents, which is not being met by the current configuration.
  
  Solution:
  To resolve this error, you need to adjust the residence time in the Customizing settings to meet or exceed the minimum required residence time. Here are the steps to do this:
  
  
  Access Customizing:
  
  Go to transaction code SPRO.
  Navigate to Financial Accounting (New) > Financial Accounting Global Settings (New) > Data Archiving > Define Residence Time for Archiving.
  
  
  
  Adjust Residence Time:
  
  Find the relevant archiving object (e.g., financial documents).
  Check the current residence time setting.
  Increase the residence time to meet or exceed the minimum required value (as indicated by the error message).
  
  
  
  Save Changes:
  
  After making the necessary adjustments, save your changes.
  
  
  
  Re-attempt Archiving:
  
  Once the residence time has been updated, re-attempt the archiving process that previously resulted in the error.
  
  
  
  Related Information:
  
  Minimum Residence Time: The minimum residence time is often defined by legal requirements, and it is important to ensure compliance with these regulations.
  Archiving Objects: Different archiving objects may have different residence time requirements, so ensure you are adjusting the correct one.
  Testing: After making changes, it is advisable to test the archiving process in a development or quality assurance environment before applying changes to the production system.
  Documentation: Always refer to SAP documentation or consult with your SAP Basis or functional team for specific guidelines related to your organization's archiving strategy.
  
  By following these steps, you should be able to resolve the FINS_ARCH020 error and successfully archive your financial documents.