How To Fix FINS_ARCH009 - Define the residence time.

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_ARCH - Financials Archiving

• Message number: 009

• Message text: Define the residence time.

What causes this issue?

For this archiving object, there is either no residence time defined in
Customizing or you have entered selection criteria such that no
residence time Customizing applies.

System Response

Archiving does not occur.

How to fix this error?

You can either define a residence time for this archiving object in
Customizing or change your selection criteria so that the residence time
Customizing applies.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_ARCH009 - Define the residence time. ?

  The SAP error message FINS_ARCH009 typically indicates that there is an issue with the configuration of the archiving settings in the Financial Accounting (FI) module. Specifically, it suggests that the residence time for archiving documents has not been defined.
  Cause:
  The error occurs when the system attempts to archive financial documents, but the residence time (the period for which documents should be retained before they can be archived) has not been set up in the system. This is a necessary configuration step to ensure that the archiving process can be executed correctly.
  Solution:
  To resolve the error, you need to define the residence time for the relevant archiving object. Here are the steps to do this:
  
  
  Access the Customizing Transaction:
  
  Go to the SAP Easy Access screen.
  Enter the transaction code SPRO to access the SAP Reference IMG.
  
  
  
  Navigate to the Archiving Settings:
  
  Follow the path: Financial Accounting (New) > Financial Accounting Global Settings (New) > Archiving > Define Residence Time for Archiving Objects.
  
  
  
  Define Residence Time:
  
  In the configuration screen, you will see a list of archiving objects.
  Select the relevant archiving object for which you want to define the residence time (e.g., accounting documents).
  Enter the residence time in the appropriate field. This is usually specified in days or months, depending on your organization's data retention policy.
  
  
  
  Save Your Changes:
  
  After entering the residence time, save your changes.
  
  
  
  Test the Archiving Process:
  
  After defining the residence time, you can test the archiving process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Archiving Objects: Each archiving object in SAP has specific settings that determine how and when data can be archived. It's important to understand the implications of the residence time you set.
  Data Retention Policies: Ensure that the residence time aligns with your organization's data retention policies and compliance requirements.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archiving processes.
  
  If you continue to experience issues after following these steps, it may be helpful to consult with your SAP Basis or FI module consultant for further assistance.