How To Fix FINB_DMTOT011 - Item for &1 is not given in ascending order

SAP Error Message - Details

• Message type: E = Error

• Message class: FINB_DMTOT - Data Retention: Total Persistence Messages

• Message number: 011

• Message text: Item for &1 is not given in ascending order

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FINB_DMTOT011 - Item for &1 is not given in ascending order ?

  The SAP error message FINB_DMTOT011, which states "Item for &1 is not given in ascending order," typically occurs in the context of financial document processing or data entry where a sequence of items is expected to be in a specific order. This error can arise in various scenarios, such as during the upload of data, processing of financial documents, or when executing certain reports.
  Cause:
  The error is triggered when the system detects that the items (e.g., line items in a financial document) are not sorted in ascending order based on a specified field. This could be due to:
  
  Incorrect Data Entry: The items were entered manually and not sorted correctly.
  Data Upload Issues: If data is being uploaded from an external source (like a spreadsheet), the items may not be sorted as required.
  Configuration Settings: Certain configurations in the SAP system may require items to be in a specific order for processing.
  
  Solution:
  To resolve the FINB_DMTOT011 error, you can take the following steps:
  
  
  Check Data Order: Review the items associated with the document or data set. Ensure that they are sorted in ascending order based on the relevant field (e.g., item number, date, etc.).
  
  
  Sort Data Before Upload: If you are uploading data, make sure to sort the data in the source file (like Excel) before performing the upload. Use sorting features to arrange the items in the required order.
  
  
  Adjust Configuration: If the error persists and is related to specific configurations, consult with your SAP administrator or technical team to review the settings that might enforce this ordering requirement.
  
  
  Use SAP Tools: Utilize SAP tools or transaction codes that can help you identify and correct the order of items. For example, you can use transaction codes like SE16 or SE11 to view and manipulate data in the relevant tables.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines related to the transaction or process you are working with.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in troubleshooting, such as FB01 (Post Document), FBL1N (Vendor Line Item Display), or others depending on the context.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to resolve the FINB_DMTOT011 error and ensure that your items are processed correctly in SAP.