How To Fix FIN_FO_LOCKBOXFILE003 - Start deleting balance confirmations older than &1 days ( test run )

SAP Error Message - Details

• Message type: E = Error

• Message class: FIN_FO_LOCKBOXFILE - Messages for Lockboxfile Handling

• Message number: 003

• Message text: Start deleting balance confirmations older than &1 days ( test run )

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FIN_FO_LOCKBOXFILE003 - Start deleting balance confirmations older than &1 days ( test run ) ?

  The SAP error message FIN_FO_LOCKBOXFILE003 typically relates to the processing of lockbox files in the Financial Accounting (FI) module, specifically when dealing with balance confirmations. This message indicates that the system is set to start deleting balance confirmations that are older than a specified number of days, but it is currently in a test run mode.
  Cause:
  
  Test Run Mode: The message indicates that the process is being executed in test mode. This means that no actual deletions will occur; it is merely simulating the deletion process to show what would happen if the process were to be executed in production mode.
  Data Retention Policy: The system is configured to delete old balance confirmations as part of a data retention policy to manage database size and performance.
  Configuration Settings: The settings for the deletion of balance confirmations may have been configured incorrectly or may need to be reviewed.
  
  Solution:
  
  Review Test Run Output: Since this is a test run, review the output to understand which balance confirmations would be deleted. This will help you assess whether the deletion criteria are appropriate.
  Adjust Parameters: If the number of days specified (represented by &1 in the message) is too low or not aligned with your business requirements, consider adjusting the parameters in the configuration settings.
  Execute in Production: If you are satisfied with the test run results and wish to proceed with the actual deletion, you will need to execute the deletion process in production mode. Ensure that you have the necessary authorizations and that you have backed up any important data before proceeding.
  Check Configuration: Navigate to the relevant configuration settings in SAP (usually found in the SPRO transaction under Financial Accounting) to ensure that the deletion criteria are set according to your organization's policies.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as FBZP (for lockbox configuration) or SARA (for archiving) to manage settings related to lockbox processing and data retention.
  Documentation: Refer to SAP documentation or help files for detailed information on lockbox processing and balance confirmation management.
  Support: If you continue to experience issues or if the configuration seems complex, consider reaching out to your SAP support team or consulting with an SAP FI expert.
  
  Always ensure that any deletions or data management activities are in compliance with your organization's data governance policies.