How To Fix FIN_FB_RECON375 - Entry in BSAD with missing archiving flag (field xarch)

SAP Error Message - Details

• Message type: E = Error

• Message class: FIN_FB_RECON - Conversion to S/4HANA: Reconciliation

• Message number: 375

• Message text: Entry in BSAD with missing archiving flag (field xarch)

What causes this issue?

There are line items in the index table BSAD without header information
in table BKPF which are not marked as partially archived (field xarch)
in the index table BSAD.

System Response

The system informs about this inconsistency which must be corrected in
your productive system before starting the data migration.

How to fix this error?

For more information, see
<DS:URLA.HTTPS://LAUNCHPAD.SUPPORT.SAP.COM/#/NOTES/2714344>SAP Note
2714344.</>

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FIN_FB_RECON375 - Entry in BSAD with missing archiving flag (field xarch) ?

  The SAP error message FIN_FB_RECON375 indicates that there is an entry in the BSAD table (which stores accounting document information for accounts receivable) that is missing the archiving flag (field XARCH). This flag is used to indicate whether a document has been archived or not. The absence of this flag can lead to inconsistencies in the data and issues with financial reporting or reconciliation processes.
  Cause:
  
  Data Inconsistency: The most common cause of this error is a data inconsistency where the archiving process did not set the XARCH flag for certain entries in the BSAD table.
  Incomplete Archiving Process: If the archiving process was interrupted or not executed properly, it may leave some entries without the necessary flags.
  Custom Development: If there are custom programs or modifications in the system that interact with the BSAD table, they may not be handling the archiving flag correctly.
  
  Solution:
  
  Check Archiving Process: Review the archiving process to ensure it has been executed correctly. You can do this by checking the logs of the archiving job to see if there were any errors or issues during execution.
  Update Missing Flags: If you identify entries in the BSAD table that are missing the XARCH flag, you may need to update these entries manually. This should be done with caution and ideally in a test environment first. You can use an SQL update statement to set the XARCH flag for the affected entries.
  Run Consistency Checks: Use SAP transaction codes like SARA (Archive Administration) to run consistency checks on the archiving process and ensure that all entries are correctly flagged.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific issue. SAP frequently releases notes that provide fixes or workarounds for known issues.
  Engage SAP Support: If the issue persists or if you are unsure about making changes directly to the database, it may be best to engage SAP support for assistance.
  
  Related Information:
  
  BSAD Table: This table contains accounting document information for accounts receivable. It is important for financial reporting and reconciliation.
  Archiving in SAP: Archiving is a process in SAP that helps manage data by moving older data to an archive to improve system performance and manage data volume.
  Transaction Codes: Familiarize yourself with transaction codes like SARA (for archiving), SARI (for archiving information), and SE11 (for data dictionary) to help manage and troubleshoot archiving issues.
  
  Always ensure that you have proper backups and that you are following your organization's change management procedures when making changes to the database or system configurations.