How To Fix FIN_EDI096 - Accounting document is already cleared by document &1; no update possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FIN_EDI - Messages for the EDI interface in FIN

• Message number: 096

• Message text: Accounting document is already cleared by document &1; no update possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FIN_EDI096 - Accounting document is already cleared by document &1; no update possible ?

  The SAP error message FIN_EDI096 indicates that an accounting document you are trying to update has already been cleared by another document. This typically occurs in the context of financial transactions where a document has been settled or cleared, and any further updates to that document are not allowed.
  Cause:
  
  Cleared Document: The accounting document has been cleared, meaning that it has been settled against another document (like a payment or another invoice).
  Attempting to Modify: You are trying to perform an operation (like posting a new entry or modifying the existing one) on a document that is already cleared.
  Data Integrity: SAP enforces data integrity rules to prevent changes to cleared documents, which could lead to inconsistencies in financial reporting.
  
  Solution:
  
  Check Document Status: Verify the status of the accounting document in question. You can do this by using transaction codes like FB03 (Display Document) to see if the document is indeed cleared.
  Reversal: If you need to make changes to the cleared document, you may need to reverse the clearing. This can be done using transaction code FB08 (Reverse Document) or F.80 (Clear Document) depending on your specific needs.
  Create New Document: If the changes are necessary but the document cannot be modified, consider creating a new accounting document that reflects the required changes.
  Consult with Finance Team: If you are unsure about the implications of reversing a cleared document, consult with your finance or accounting team to ensure compliance with internal policies and regulations.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB03: Display Document
  FB08: Reverse Document
  F.80: Clear Document
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation regarding document clearing and financial postings to understand the implications of clearing and reversing documents.
  User Permissions: Ensure that you have the necessary permissions to perform the actions you are attempting, as restrictions may also lead to errors.
  
  By following these steps, you should be able to address the FIN_EDI096 error effectively.