How To Fix FICUSTOM128 - Prompt Payment Act rules will not be applied to this invoice

SAP Error Message - Details

• Message type: E = Error

• Message class: FICUSTOM - Customizable Messages for Funds Management

• Message number: 128

• Message text: Prompt Payment Act rules will not be applied to this invoice

What causes this issue?

Prompt Payment Act rules will not be applied to this invoice because the
number of vendor lines is different from the number of expense lines.

System Response

The system will not use the Prompt Payment Act rules to calculate the
invoice net due date.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FICUSTOM128 - Prompt Payment Act rules will not be applied to this invoice ?

  The SAP error message FICUSTOM128 indicates that the Prompt Payment Act (PPA) rules will not be applied to a specific invoice. This message typically arises in the context of U.S. federal government contracting, where the Prompt Payment Act mandates timely payments to contractors.
  Cause:
  The error can occur due to several reasons, including:
  
  
  Invoice Type: The invoice may not be of a type that is eligible for PPA rules. For example, certain types of invoices (like those for advance payments) may not qualify.
  
  
  Contract Type: The contract associated with the invoice may not be subject to the Prompt Payment Act. This can happen if the contract is not a federal contract or if it falls under different payment terms.
  
  
  Missing Data: Required fields or data that are necessary for the application of PPA rules may be missing from the invoice or the associated contract.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that are not set up correctly to apply PPA rules.
  
  
  Payment Terms: The payment terms defined in the invoice or contract may not align with the requirements of the Prompt Payment Act.
  
  
  Solution:
  To resolve the FICUSTOM128 error, consider the following steps:
  
  
  Check Invoice Type: Verify that the invoice type is eligible for PPA rules. If it is not, you may need to adjust the invoice type or create a new invoice that meets the criteria.
  
  
  Review Contract Details: Ensure that the contract associated with the invoice is indeed subject to the Prompt Payment Act. If it is not, you may need to follow different payment procedures.
  
  
  Complete Required Fields: Make sure all necessary fields in the invoice and contract are filled out correctly. This includes payment terms, contract numbers, and any other relevant information.
  
  
  Configuration Review: Consult with your SAP system administrator or configuration team to ensure that the system is set up correctly to apply PPA rules. This may involve checking the settings in the Financial Accounting (FI) module.
  
  
  Adjust Payment Terms: If the payment terms do not comply with the Prompt Payment Act, consider adjusting them to align with the requirements.
  
  
  Consult Documentation: Review SAP documentation or consult with SAP support for specific guidance related to the PPA and how it is implemented in your version of SAP.
  
  
  Related Information:
  
  Prompt Payment Act: This U.S. federal law requires federal agencies to pay their contractors on time and provides for interest penalties if payments are late.
  SAP Modules: The error is typically related to the Financial Accounting (FI) module, but it may also involve the Materials Management (MM) module if the invoice is related to procurement.
  User Roles: Ensure that the user processing the invoice has the appropriate roles and permissions to apply PPA rules.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP financial processes.