How To Fix FIBL542 - Inconsistency: Check number & has already been allocated

SAP Error Message - Details

• Message type: E = Error

• Message class: FIBL - Messages from Tax Routines / Prenumbered Checks

• Message number: 542

• Message text: Inconsistency: Check number & has already been allocated

What causes this issue?

The check number is already listed in the payment transfer medium file,
although it has not been recorded as assigned in the corresponding
check lot.

How to fix this error?

Please correct the status of the check number. If the error occurred
when renumbering, it is a fatal error. A thorough analysis with careful
comparison of check numbers and check information (for the areas
requiring renumbering) is necessary.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FIBL542 - Inconsistency: Check number & has already been allocated ?

  The SAP error message FIBL542, which states "Inconsistency: Check number & has already been allocated," typically occurs in the context of financial transactions involving checks. This error indicates that the check number you are trying to use has already been assigned to another transaction, leading to a conflict.
  Cause:
  
  Duplicate Check Number: The check number you are trying to use has already been allocated to a different payment or transaction in the system.
  Incorrect Configuration: There may be issues with the configuration of check number ranges in the system.
  Data Entry Error: A user may have mistakenly entered a check number that is already in use.
  
  Solution:
  
  
  Check Existing Allocations:
  
  Use transaction codes like FCHN (Check Management) or FBL1N (Vendor Line Item Display) to check if the check number is already allocated to another transaction.
  Review the list of checks to see if the number is already in use.
  
  
  
  Use a Different Check Number:
  
  If the check number is indeed in use, you will need to select a different check number that is not currently allocated.
  
  
  
  Review Check Number Ranges:
  
  Ensure that the check number ranges are correctly configured in the system. You can check this in the configuration settings under Financial Accounting (FI) > Bank Accounting > Check Management > Define Check Number Ranges.
  
  
  
  Clear Inconsistencies:
  
  If you suspect that there is a system inconsistency, you may need to run a program or transaction to clear any inconsistencies in the check management system. Consult with your SAP Basis or technical team for assistance.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to check management and error FIBL542 for any specific guidance or patches that may address the issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot resolve it, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FCHN, FBL1N, and FBL3N for checking transactions and line items.
  Check Management: Understand the check management process in SAP, including how checks are created, allocated, and managed.
  User Permissions: Ensure that users have the appropriate permissions to create and manage checks in the system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.