How To Fix FI_E198 - Document with quantity difference not displayed because PPA is active

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 198

• Message text: Document with quantity difference not displayed because PPA is active

What causes this issue?

You have the Prompt Payment Act (PPA) feature active in your company
code. PPA rules stipulate that invoices with quantity differences
cannot be released.

System Response

Invoices with quantity differences are not displayed in the SAP List
Viewer (ALV).

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E198 - Document with quantity difference not displayed because PPA is active ?

  The SAP error message FI_E198 indicates that a document with a quantity difference is not displayed because the Postings in the Purchase Order (PPA) functionality is active. This typically occurs in the context of inventory management and procurement processes, particularly when there are discrepancies between the quantities ordered and the quantities received.
  Cause:
  The error arises when:
  
  The PPA functionality is enabled in the system, which is designed to handle postings related to purchase orders and inventory management.
  There is a quantity difference between what was ordered and what was received, and the system is configured to not display such documents when PPA is active.
  
  Solution:
  To resolve this issue, you can consider the following approaches:
  
  
  Check PPA Configuration:
  
  Review the configuration settings for PPA in your SAP system. If the PPA is not required for your business processes, you may consider deactivating it. However, this should be done with caution and in consultation with your SAP Basis or functional team.
  
  
  
  Review Document Status:
  
  Check the status of the purchase order and the related goods receipt. Ensure that all necessary documents are correctly processed and that there are no outstanding discrepancies.
  
  
  
  Adjust Quantity Differences:
  
  If there are legitimate quantity differences, you may need to adjust the quantities in the purchase order or the goods receipt to match. This can involve creating a new goods receipt or adjusting the existing one.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like MB03 (Display Material Document) or MIGO (Goods Movement) to review the relevant documents and identify any discrepancies.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error message. SAP frequently updates its knowledge base with solutions for known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance. They can provide guidance based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  PPA (Postings in Purchase Order): This functionality allows for more flexible handling of inventory and procurement processes, but it can also lead to complexities if not managed properly.
  Quantity Differences: These can arise from various reasons, including receiving damaged goods, incorrect quantities being shipped, or data entry errors.
  SAP Documentation: Refer to the official SAP documentation for detailed information on PPA and related functionalities.
  
  By following these steps, you should be able to address the FI_E198 error and ensure that your procurement and inventory processes run smoothly.