How To Fix FI_E190 - Multiple invoices &1 already exist with reference number &2

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 190

• Message text: Multiple invoices &1 already exist with reference number &2

What causes this issue?

You have the Prompt Payment Act function active for your company code.
Multiple invoices already exist for the reference number entered.

System Response

Customer BAdI named PPA_CUST_BADI provided to set response when vendor
document reference number (XBLNR) already exists in table BKPF. Without
an active implementation, the warning message "Multiple invoices &1
already exist with reference number &2" appears.

How to fix this error?

Corrected invoices received from the vendor would reference the
original vendor reference number. Clarify whether this is a returned
invoice and change existing invoice &1 as appropriate.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E190 - Multiple invoices &1 already exist with reference number &2 ?

  The SAP error message FI_E190 indicates that there are multiple invoices already existing in the system with the same reference number. This typically occurs during the invoice posting process when the system detects that the reference number you are trying to use is already associated with one or more invoices.
  Cause:
  
  Duplicate Reference Number: The reference number you are trying to use for the new invoice is already associated with one or more existing invoices in the system.
  Incorrect Data Entry: There may have been a mistake in entering the reference number, leading to the duplication.
  System Configuration: The system may be configured to prevent duplicate entries for certain fields, including reference numbers.
  
  Solution:
  
  
  Check Existing Invoices: 
  
  Use transaction codes like FB03 (Display Document) or FBL1N (Vendor Line Item Display) to search for existing invoices with the same reference number.
  Review the details of the existing invoices to determine if they are valid and if you need to modify your new invoice.
  
  
  
  Use a Unique Reference Number: 
  
  If the reference number is indeed duplicated, consider using a different, unique reference number for the new invoice.
  
  
  
  Correct Data Entry: 
  
  Double-check the reference number you are entering to ensure it is correct and does not match any existing invoices.
  
  
  
  Consult with Your Team: 
  
  If you are unsure about the existing invoices or how to proceed, consult with your finance or accounting team to clarify the situation.
  
  
  
  System Configuration Review: 
  
  If this issue occurs frequently, it may be worth reviewing the system configuration with your SAP Basis or functional consultant to ensure that the settings for handling reference numbers are appropriate for your business processes.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB60 (Enter Incoming Invoice), FB03 (Display Document), and FBL1N (Vendor Line Item Display) for managing invoices.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  Documentation: Review SAP documentation or user manuals for guidance on handling invoices and reference numbers.
  
  By following these steps, you should be able to resolve the error and successfully post your invoice.