How To Fix FI_E185 - Could not post into Budgetary Ledger. Uncheck the final indicator(s)

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 185

• Message text: Could not post into Budgetary Ledger. Uncheck the final indicator(s)

What causes this issue?

You have activated the budgetary ledger (BL) integrated with the Funds
Management system. You are trying to post either a goods receipt (GR)
or invoice receipt (IR) for purchase order (PO) number &V1&, PO line
item &V2&. This posting would require a posting to the budgetary
ledger; however, the application could not carry out the posting
because either the Delivery Complete or Final Invoice indicator or both
has been previously set causing budget to be returned. Therefore, there
is at the moment no budget available for postings to the budgetary
ledger.

System Response

Posting had to be stopped because there is no budget available to post
into the budgetary ledger.

How to fix this error?

Open up the PO in change mode and ensure that, for PO line item &V2&,
both the Delivery Complete (on the Delivery tab) and Final
Invoice(Invoice tab) indicators are unchecked. This will take back the
budget that has been previously returned and make it available for
future postings.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E185 - Could not post into Budgetary Ledger. Uncheck the final indicator(s) ?

  The SAP error message FI_E185, which states "Could not post into Budgetary Ledger. Uncheck the final indicator(s)," typically occurs in the context of budgetary control in SAP, particularly when dealing with financial postings that are subject to budgetary constraints.
  Cause:
  This error usually arises when you attempt to post a financial document (like an invoice or a journal entry) that is subject to budgetary control, but the system detects that the posting would exceed the available budget. The "final indicator" refers to a setting that indicates whether the budget is final or not. If the final indicator is checked, it means that the budget is considered final and cannot be exceeded.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Uncheck the Final Indicator: If you have the necessary permissions, you can uncheck the final indicator in the document you are trying to post. This will allow the posting to proceed without being restricted by the budget.
  
  
  Adjust the Budget: If unchecking the final indicator is not an option or not appropriate, you may need to adjust the budget to accommodate the posting. This could involve increasing the budget for the relevant cost center or account.
  
  
  Check Budget Availability: Before posting, ensure that there is sufficient budget available for the transaction. You can use transaction codes like FMAVCR01 (Budget Availability Control) to check the budget status.
  
  
  Consult with Finance Team: If you are unsure about the implications of unchecking the final indicator or adjusting the budget, consult with your finance or controlling team to ensure compliance with financial policies.
  
  
  Review Configuration: If this error occurs frequently, it may be worth reviewing the configuration settings related to budgetary control in your SAP system to ensure they align with your organization's financial management practices.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMAVCR01: Check budget availability.
  FB50: General ledger posting.
  F-02: General posting.
  
  
  
  Budgetary Control Settings: Understand the settings in the SAP system related to budgetary control, including how final indicators are used and the implications of budget overruns.
  
  
  User Roles and Permissions: Ensure that you have the appropriate roles and permissions to make changes to budget settings or to post financial documents.
  
  
  Documentation: Refer to SAP documentation or your organization's internal guidelines for budgetary control processes to ensure compliance with financial regulations.
  
  
  By following these steps, you should be able to resolve the FI_E185 error and successfully post your financial document.