How To Fix FI652 - Funds center cannot be deleted because actual data already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 652

• Message text: Funds center cannot be deleted because actual data already exists

What causes this issue?

You are trying to delete a funds center for which there is actual data.

System Response

The funds center is not deleted.

How to fix this error?

To get more information, call the error log using transaction SLG1.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI652 - Funds center cannot be deleted because actual data already exists ?

  The SAP error message FI652 indicates that a funds center cannot be deleted because there is actual data associated with it. This typically occurs in the context of SAP's Funds Management (FM) module, where funds centers are used to track and manage budgetary resources.
  Cause:
  The primary cause of this error is that the funds center you are trying to delete has already been used in transactions that have actual data recorded against it. This could include actual expenditures, commitments, or any other financial transactions that reference the funds center.
  Solution:
  To resolve this error, you have a few options:
  
  
  Check for Actual Data: 
  
  Review the funds center to identify any actual postings or transactions that reference it. You can use transaction codes like FMAVCR01 (for budget consumption) or FM5A (for funds center display) to check for any existing data.
  
  
  
  Delete or Archive Transactions:
  
  If you find that there are transactions associated with the funds center, you will need to either delete those transactions (if possible) or archive them, depending on your organization's policies and the nature of the data.
  
  
  
  Mark for Deletion:
  
  If you cannot delete the actual data, you may consider marking the funds center for deletion instead. This will prevent new transactions from being posted to it while retaining the historical data. You can do this by changing the status of the funds center in the configuration settings.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure about how to proceed or if you do not have the necessary permissions, consult with your SAP administrator or the finance team. They may have specific procedures in place for handling such situations.
  
  
  
  Use Transaction Codes:
  
  You can use transaction codes like FMX1 (Create Funds Center) or FMX2 (Change Funds Center) to manage funds centers, but remember that you cannot delete a funds center with actual data.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may have specific notes addressing this issue.
  Documentation: Review the SAP Help Portal for detailed documentation on Funds Management and funds center management.
  Training: If you are frequently encountering issues with funds centers, consider additional training on SAP Funds Management to better understand how to manage funds centers and related transactions.
  
  By following these steps, you should be able to address the FI652 error and manage your funds centers effectively.