How To Fix FI613 - Incorrect item category for revenue or expenditure item

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 613

• Message text: Incorrect item category for revenue or expenditure item

What causes this issue?

You have entered <DS:GLOS.item_category>item category</> 1 (cash
balance item). Cash balance items must have
<DS:GLOS.financial_transaction>financial transaction</> 90 (Post
payment).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your input or change the financial transaction to 90 if you want
to enter a cash balance item.
If you want to enter a revenue or expenditure item, change the item
category to 2 (revenues) or 3 (expenditures).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI613 - Incorrect item category for revenue or expenditure item ?

  The SAP error message FI613 ("Incorrect item category for revenue or expenditure item") typically occurs in the context of financial accounting when there is a mismatch between the item category and the type of transaction being processed. This error is often encountered during the posting of financial documents, such as invoices or journal entries, where the system expects a specific item category based on the nature of the transaction.
  Cause:
  
  Incorrect Item Category: The item category assigned to the line item does not match the expected category for revenue or expenditure. For example, if you are trying to post a revenue item but the item category is set for an expenditure, the system will throw this error.
  Configuration Issues: The configuration settings in the Financial Accounting (FI) module may not be set up correctly, leading to mismatches in item categories.
  Document Type Restrictions: Certain document types may have restrictions on the item categories that can be used, and using an incorrect category will trigger this error.
  Account Assignment Issues: The account assignment (e.g., cost center, internal order) may not be compatible with the item category being used.
  
  Solution:
  
  Check Item Category: Review the item category assigned to the line item in the document. Ensure that it is appropriate for the type of transaction (revenue or expenditure).
  Review Configuration: Check the configuration settings in the SAP system for item categories. This can be done in the SPRO transaction under Financial Accounting settings. Ensure that the item categories are correctly defined for the relevant document types.
  Document Type Settings: Verify the settings for the document type being used. Ensure that it allows the item category you are trying to use.
  Correct Account Assignment: If the error is related to account assignment, ensure that the account assignment is valid for the item category being used.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on item categories and their appropriate usage.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FB01 (Post Document), FB50 (G/L Account Document), or F-02 (General Posting) to replicate the error and analyze the document.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Exits and BAdIs: If custom logic is implemented in your SAP system, check for any user exits or BAdIs that might be affecting the item category determination.
  Testing: After making changes, perform testing in a development or quality environment before applying changes to the production system.
  
  By following these steps, you should be able to identify the cause of the FI613 error and implement a solution to resolve it.