How To Fix FI123 - Fiscal year & already posted to. Delete actual data first

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 123

• Message text: Fiscal year & already posted to. Delete actual data first

What causes this issue?

You want to reduce the fiscal year timespan for the cash holdings. The
program is now trying to delete the holdings, but Cash Budget
Management still includes actual data in one of the years you want to
delete.

How to fix this error?

Delete the actual data in Cash Budget Management for the year in
question. When doing so, enter a "to" year, which the system then
automatically adopts as the start year for Cash Budget Management.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI123 - Fiscal year & already posted to. Delete actual data first ?

  The SAP error message FI123 ("Fiscal year & already posted to. Delete actual data first") typically occurs when you attempt to post a financial transaction in a fiscal year that has already been closed or when there are existing postings in that fiscal year. This is a common issue in financial accounting (FI) within SAP, and it is designed to prevent changes to closed periods to maintain the integrity of financial data.
  Cause:
  
  Closed Fiscal Year: The fiscal year you are trying to post to has been closed, meaning that no further postings should be made to that year.
  Existing Postings: There are already actual postings in the fiscal year you are trying to access, which prevents further entries.
  Configuration Settings: The system settings may restrict postings to certain periods based on company policy or accounting standards.
  
  Solution:
  
  Check Fiscal Year Status: Verify if the fiscal year is indeed closed. You can do this by checking the fiscal year settings in the SAP system.
  Open the Fiscal Year: If you need to make adjustments, you may need to open the fiscal year again. This can be done by:
  
  Navigating to the transaction code OB52 (Change View "Posting Periods": Overview).
  Adjusting the posting periods to allow postings for the required fiscal year.
  
  
  Delete Actual Data: If you have the authority and it is appropriate to do so, you may need to delete the actual postings for that fiscal year. This can be done using:
  
  Transaction code FB08 (Reverse Document) to reverse specific postings.
  Transaction code F.80 (Delete Documents) to delete documents if necessary.
  
  
  Consult with Finance Team: Before making any changes, consult with your finance or accounting team to ensure that you are following the correct procedures and that it is appropriate to make changes to closed periods.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to posting periods or delete actual data.
  Documentation: Review your organization's policies regarding fiscal year-end closing and adjustments to ensure compliance with accounting standards.
  
  Best Practices:
  
  Always back up data before making significant changes.
  Document any changes made to the fiscal year settings or postings for future reference.
  Regularly review and reconcile financial postings to avoid issues with closed periods.
  
  If you continue to experience issues or if the situation is complex, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP FI.