How To Fix FH165 - Account has already been posted, current account balance is zero

SAP Error Message - Details

• Message type: E = Error

• Message class: FH - General ledger module messages

• Message number: 165

• Message text: Account has already been posted, current account balance is zero

What causes this issue?

You have changed the alternative account number from &V1& to &V2&.
The account has already be posted; that is, data sets with the
alternative account number &V1& have already been updated. The current
account balance is however zero.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check you entry.
INCLUDE 'CUSTOMIZED_MESSAGE_INFO' OBJECT DOKU ID TX LANGUAGE EN

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FH165 - Account has already been posted, current account balance is zero ?

  The SAP error message FH165 ("Account has already been posted, current account balance is zero") typically occurs in the context of financial transactions, particularly when dealing with accounts that have already been posted to, but where the current balance is zero. This can happen in various scenarios, such as during the posting of invoices, payments, or adjustments.
  Cause:
  
  Previous Posting: The account in question has already been posted to in a previous transaction, and the balance is now zero. This means that any further postings to this account may not be allowed, depending on the configuration of the system.
  Clearing Transactions: If the account was cleared (e.g., through a payment or adjustment), it may lead to a zero balance, which can trigger this error when attempting to post again.
  Configuration Settings: Certain settings in the SAP system may restrict postings to accounts that have a zero balance, especially in the context of specific financial processes or workflows.
  
  Solution:
  
  Check Account Balance: Verify the current balance of the account in question. If it is indeed zero, consider whether a posting is necessary or if it can be avoided.
  Review Previous Transactions: Look into the transaction history for the account to understand why it has a zero balance. This may involve checking for any clearing or reversal transactions that have affected the balance.
  Adjust Posting Logic: If the posting is necessary, consider adjusting the logic of your transaction to either:
  
  Post to a different account that is not zero.
  Reverse or adjust the previous transaction that led to the zero balance, if appropriate.
  
  
  Consult Configuration: If the error persists and you believe it should allow postings, consult with your SAP configuration team to review the settings related to account postings and zero balances. They may need to adjust the configuration to allow postings under certain conditions.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like FB03 (Display Document) to review the document that caused the error or FBL1N (Vendor Line Item Display) to check the line items for the account.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  User Authorization: Ensure that the user has the necessary authorizations to post to the account in question, as restrictions may also lead to similar error messages.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult the SAP community for further assistance.