How To Fix FG161 - Archiving of purchasing master records not yet defined

SAP Error Message - Details

• Message type: E = Error

• Message class: FG - Program Error Messages

• Message number: 161

• Message text: Archiving of purchasing master records not yet defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FG161 - Archiving of purchasing master records not yet defined ?

  The SAP error message FG161, which states "Archiving of purchasing master records not yet defined," typically occurs when you attempt to archive purchasing master data (such as vendor or material master records) without having the necessary archiving configuration set up in the system.
  Cause:
  The error arises because the archiving object for purchasing master records has not been defined in the SAP system. This means that the system does not know how to handle the archiving process for these records, which is why it throws this error when you try to initiate an archiving job.
  Solution:
  To resolve this issue, you need to define the archiving object for purchasing master records. Here are the steps to do this:
  
  
  Access the Archiving Customizing:
  
  Go to transaction code SPRO to access the SAP Reference IMG.
  Navigate to the following path: 
  Logistics -> Materials Management -> Purchasing -> Master Data -> Archiving -> Define Archiving Object
  
  
  
  
  Define the Archiving Object:
  
  In the archiving object definition, you will need to create or modify the settings for the purchasing master records.
  Ensure that you specify the necessary parameters, such as the object name, description, and any relevant settings for the archiving process.
  
  
  
  Set Up Archiving Sessions:
  
  After defining the archiving object, you may need to set up archiving sessions and specify the selection criteria for the records you want to archive.
  
  
  
  Test the Archiving Process:
  
  Once the archiving object is defined, you can test the archiving process to ensure that it works correctly without generating the FG161 error.
  
  
  
  Check Authorization:
  
  Ensure that you have the necessary authorizations to perform archiving activities in the system.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: Archive Administration
  SPAU: Adjust Objects after a Transport
  SARI: Archive Information System
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for detailed information on archiving processes and best practices.
  
  
  
  Support:
  
  If you continue to face issues, consider reaching out to your SAP Basis or functional team for assistance, as they may have additional insights or configurations specific to your system.
  
  
  
  By following these steps, you should be able to resolve the FG161 error and successfully set up archiving for purchasing master records in your SAP system.