How To Fix FC140 - Reset company code data before changing the chart of accounts

SAP Error Message - Details

• Message type: E = Error

• Message class: FC - FI configuration error messages

• Message number: 140

• Message text: Reset company code data before changing the chart of accounts

What causes this issue?

You have selected a different chart of accounts for a company code.
You must, however, reset the company code-specific data for the old
chart of accounts beforehand.

How to fix this error?

If you really want to allocate a different chart of accounts to the
company code, first of all reset the company-code specific data for the
old chart of accounts.
First of all you must, if it exists, reset the transaction data for
this company code.
Finally, carry out the resetting of the company code-dependent G/L
account master data (without the general master data).
Note:
When dealing with large quantities of data, resetting the master data
or transaction data can be very time-consuming. In this case, it is
advisable to schedule the running of these reports as a batch run.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FC140 - Reset company code data before changing the chart of accounts ?

  The SAP error message FC140, which states "Reset company code data before changing the chart of accounts," typically occurs when you attempt to change the chart of accounts (CoA) assigned to a company code that already has financial data associated with it. This is a safeguard in SAP to prevent inconsistencies in financial reporting and data integrity.
  Cause:
  
  Existing Financial Data: The company code has already been configured with a specific chart of accounts, and there are financial transactions or data entries that reference this CoA.
  Data Integrity: Changing the CoA without resetting the existing data could lead to discrepancies in financial reporting and accounting practices.
  
  Solution:
  To resolve this error, you need to reset the company code data associated with the current chart of accounts before you can change it. Here are the steps to do this:
  
  
  Backup Data: Before making any changes, ensure that you have a backup of your financial data. This is crucial in case you need to restore any information later.
  
  
  Reset Company Code Data:
  
  Go to the transaction code OBY6 (or navigate through the menu: Financial Accounting > General Ledger > Master Data > G/L Accounts > Company Code Data).
  Select the company code for which you want to change the chart of accounts.
  You may need to delete or reset the existing company code data. This can involve:
  
  Deleting existing G/L accounts that are linked to the current CoA.
  Ensuring that there are no open items or transactions that reference the current CoA.
  If necessary, you may need to archive or clear out historical data.
  
  
  
  
  
  Change the Chart of Accounts:
  
  Once the company code data has been reset, you can proceed to change the chart of accounts.
  Use transaction code OBY1 to change the chart of accounts for the company code.
  
  
  
  Reconfigure Company Code: After changing the CoA, you may need to reconfigure the company code settings, including setting up new G/L accounts as per the new CoA.
  
  
  Testing: After making the changes, perform thorough testing to ensure that the financial data is accurate and that the new CoA is functioning as expected.
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed steps and guidelines on managing charts of accounts and company code settings.
  Consulting SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates related to this error message.
  User Roles and Permissions: Ensure that you have the necessary permissions to make changes to the chart of accounts and company code settings.
  
  Important Considerations:
  
  Changing the chart of accounts is a significant action that can impact financial reporting and compliance. It is advisable to involve your finance team and possibly consult with SAP experts or consultants before proceeding.
  Always follow your organization's change management procedures when making such changes in a production environment.