How To Fix FC095 - Use chart of accounts deletion function

SAP Error Message - Details

• Message type: E = Error

• Message class: FC - FI configuration error messages

• Message number: 095

• Message text: Use chart of accounts deletion function

What causes this issue?

When you delete a chart of accounts you must also delete all entries
related to this chart of accounts. This cannot be guaranteed in this
transaction.

System Response

You cannot delete a chart of accounts from this transaction.

How to fix this error?

To delete a chart of accounts, use the following function in the
Implementation Guide:
Financial Accounting -> General ledger -> G/L accounts -> Master data
-> Delete -> Delete chart of accounts.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FC095 - Use chart of accounts deletion function ?

  The SAP error message FC095, which states "Use chart of accounts deletion function," typically occurs when there is an attempt to delete or modify a chart of accounts (CoA) that is still in use or has not been properly marked for deletion. This error is common in financial accounting (FI) modules when users try to delete a chart of accounts that is linked to existing financial transactions or master data.
  Cause:
  
  Active Usage: The chart of accounts is currently being used by one or more company codes or has existing financial transactions associated with it.
  Improper Deletion Process: The chart of accounts has not been marked for deletion through the appropriate SAP transaction or function.
  Dependencies: There may be dependencies on the chart of accounts from other modules or configurations that prevent its deletion.
  
  Solution:
  To resolve the FC095 error, follow these steps:
  
  
  Check Usage:
  
  Verify if the chart of accounts is still in use by checking the company codes that are assigned to it. You can do this using transaction code OBY6 (for company code settings) or OBD2 (for chart of accounts assignment).
  
  
  
  Mark for Deletion:
  
  If the chart of accounts is no longer needed, you must mark it for deletion. This can be done using transaction code OBD4 (for chart of accounts maintenance). Ensure that you follow the correct procedure to mark it for deletion.
  
  
  
  Remove Dependencies:
  
  If there are existing transactions or master data linked to the chart of accounts, you may need to clear or archive those transactions before you can delete the CoA. This may involve adjusting or transferring balances.
  
  
  
  Use Deletion Function:
  
  Use the specific deletion function provided by SAP for charts of accounts. This is typically done through the transaction code OBD4, where you can select the chart of accounts and choose the deletion option.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for detailed steps on how to properly delete a chart of accounts and the implications of doing so.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any specific patches or updates related to this error.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OBD4: Chart of Accounts Maintenance
  OBY6: Company Code Settings
  OBD2: Assign Chart of Accounts to Company Code
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or solutions related to this error.
  
  
  Documentation: Review the SAP Financial Accounting documentation for best practices on managing charts of accounts and understanding their lifecycle.
  
  
  By following these steps, you should be able to address the FC095 error and successfully manage your chart of accounts in SAP.