How To Fix FC036 - Correspondence type & may not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: FC - FI configuration error messages

• Message number: 036

• Message text: Correspondence type & may not be deleted

What causes this issue?

You have tried to delete the entry for correspondence type &V1&. The
correspondence types SAP01, SAP02 and SAP07, however, are used by SAP
programs. Therefore these correspondence types may not be deleted.

System Response

The system does not delete these entries.

How to fix this error?

Do not delete these entries on any account.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FC036 - Correspondence type & may not be deleted ?

  The SAP error message FC036, which states "Correspondence type & may not be deleted," typically occurs when you attempt to delete a correspondence type that is still in use or has dependencies in the system. This error is common in the context of financial accounting and controlling modules, where correspondence types are used for various communication purposes, such as sending out invoices, reminders, or other financial documents.
  Cause:
  
  Active Usage: The correspondence type you are trying to delete is currently being used in one or more documents or processes.
  Configuration Dependencies: There may be configuration settings or dependencies that prevent the deletion of the correspondence type.
  Authorization Issues: The user may not have the necessary authorizations to delete the correspondence type.
  
  Solution:
  
  
  Check Usage: Before attempting to delete the correspondence type, check if it is being used in any active documents or processes. You can do this by:
  
  Reviewing the configuration settings in the relevant transaction codes (e.g., FB03 for document display).
  Checking for any open or pending correspondence that uses this type.
  
  
  
  Deactivate Instead of Deleting: If the correspondence type is still in use, consider deactivating it instead of deleting it. This can often be done by changing its status in the configuration settings.
  
  
  Remove Dependencies: If there are specific dependencies preventing deletion, you may need to remove or modify those dependencies first.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to delete the correspondence type. If not, contact your SAP administrator to obtain the required permissions.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions related to your version of SAP, as the steps may vary.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  OB77: For managing correspondence types.
  FB03: To view documents that may be using the correspondence type.
  
  
  
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches.
  
  
  Testing in Development: If you are working in a development environment, consider testing the deletion in a sandbox or development system before applying changes in production.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.