How To Fix FB500 - Correspondence type & is not defined for individual texts

SAP Error Message - Details

• Message type: E = Error

• Message class: FB - Batch Programs

• Message number: 500

• Message text: Correspondence type & is not defined for individual texts

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message FB500 - Correspondence type & is not defined for individual texts ?

  The SAP error message FB500, which states "Correspondence type & is not defined for individual texts," typically occurs when there is an issue with the configuration of correspondence types in the SAP system. This error is often encountered in the context of financial accounting, particularly when trying to generate correspondence for customer or vendor accounts.
  Cause:
  
  Missing Configuration: The correspondence type specified in the transaction is not defined in the system. This could be due to a missing entry in the configuration settings for correspondence types.
  Incorrect Correspondence Type: The correspondence type being used may not be valid for the specific transaction or document type.
  Authorization Issues: The user may not have the necessary authorizations to access or use the specified correspondence type.
  Data Inconsistencies: There may be inconsistencies in the master data related to the correspondence type.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the SAP Customizing Implementation Guide (SPRO).
  Navigate to Financial Accounting (New) > Accounts Receivable and Accounts Payable > Correspondence > Define Correspondence Types.
  Ensure that the correspondence type you are trying to use is defined and properly configured.
  
  
  
  Define Correspondence Type:
  
  If the correspondence type is missing, you can create a new one by clicking on "New Entries" and filling in the required details.
  Make sure to assign the appropriate parameters and settings for the correspondence type.
  
  
  
  Verify Usage:
  
  Check if the correspondence type is applicable for the specific document or transaction you are working with. Ensure that it is set up for the relevant account types (e.g., customer, vendor).
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to access and use the correspondence type. This can be checked in the user roles and authorizations.
  
  
  
  Review Master Data:
  
  Check the master data for the customer or vendor account to ensure that it is correctly set up to use the specified correspondence type.
  
  
  
  Testing:
  
  After making the necessary changes, test the correspondence generation again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FB03 (Display Document), FBL1N (Vendor Line Item Display), or FBL5N (Customer Line Item Display) to check the relevant documents and their correspondence settings.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to correspondence types and error FB500.
  Documentation: Refer to SAP Help documentation for detailed information on configuring correspondence types and their usage in financial accounting.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial accounting within SAP.