How To Fix FARR_CONTRACT_DB040 - Base accounting principle cannot be changed once saved

SAP Error Message - Details

• Message type: E = Error

• Message class: FARR_CONTRACT_DB - Revenue Accounting - Contract DB Access

• Message number: 040

• Message text: Base accounting principle cannot be changed once saved

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FARR_CONTRACT_DB040 - Base accounting principle cannot be changed once saved ?

  The SAP error message FARR_CONTRACT_DB040 indicates that the base accounting principle for a contract cannot be changed once it has been saved. This is a common restriction in SAP systems, particularly in the context of contract management and financial accounting.
  Cause:
  The primary cause of this error is that the base accounting principle is a fundamental attribute of a contract that defines how financial transactions related to that contract will be processed. Once a contract is saved in the system, the accounting principle is locked to ensure data integrity and consistency in financial reporting. Changing it after the fact could lead to discrepancies in accounting records and reports.
  Solution:
  To resolve this error, consider the following approaches:
  
  
  Create a New Contract: If you need to change the base accounting principle, the most straightforward solution is to create a new contract with the desired accounting principle. You can then transfer any relevant data from the old contract to the new one.
  
  
  Consult with Your SAP Administrator: If you believe that the change is necessary and justified, consult with your SAP administrator or a functional consultant. They may have the ability to unlock the contract or provide guidance on how to proceed.
  
  
  Review Contract Settings: Before creating a contract, ensure that all settings, including the base accounting principle, are correct. This can help prevent the need for changes after the contract is saved.
  
  
  Documentation and Training: Ensure that users involved in contract creation are adequately trained and have access to documentation that outlines the implications of selecting a particular base accounting principle.
  
  
  Related Information:
  
  SAP Notes and Documentation: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may provide additional insights or solutions.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FARR (for Asset Accounting) and FBL1N (for vendor line items) that may help in managing contracts and understanding their implications.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to create and manage contracts effectively.
  
  By following these steps, you should be able to address the error and manage your contracts more effectively within the SAP system.