How To Fix FAGL_COFI023 - CO document &1 / &2 is currently locked by user &3

SAP Error Message - Details

• Message type: E = Error

• Message class: FAGL_COFI - Messages for Real-Time Integration CO->FI

• Message number: 023

• Message text: CO document &1 / &2 is currently locked by user &3

What causes this issue?

CO document &V1& (controlling area &V2&) is currently being transferred
to Financial Accounting by user &V3&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

DEFINE &USER& = &V3&
INCLUDE MESSAGE_ENQUEUE_USER OBJECT DOKU ID TX

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FAGL_COFI023 - CO document &1 / &2 is currently locked by user &3 ?

  The SAP error message FAGL_COFI023 indicates that a CO (Controlling) document is currently locked by another user. This typically occurs when one user is in the process of editing or posting a CO document, and another user attempts to access or modify the same document simultaneously.
  Cause:
  
  Concurrent Access: Another user is currently working on the CO document, which prevents other users from making changes until the lock is released.
  Unfinished Transactions: A previous transaction may not have been completed properly, leaving the document in a locked state.
  System Issues: Occasionally, system errors or crashes can lead to documents being locked without a user actively working on them.
  
  Solution:
  
  Wait and Retry: The simplest solution is to wait for the user who has locked the document to finish their work and release the lock. You can periodically check if the document is still locked.
  Identify the Lock: Use transaction code SM12 to view the list of locks in the system. You can search for the specific document number and see which user has locked it.
  Contact the User: If you can identify the user who has locked the document, you can reach out to them to ask if they can complete their transaction or release the lock.
  Release the Lock: If the user is unavailable and you have the necessary authorizations, you can manually delete the lock entry in transaction SM12. However, this should be done with caution, as it may lead to data inconsistencies if the user is indeed working on the document.
  Check for Background Jobs: Sometimes, background jobs may also lock documents. Check transaction SM37 to see if any jobs are running that might be causing the lock.
  System Restart: In rare cases, a system restart may be required to clear persistent locks, but this should be done as a last resort and typically requires coordination with your IT department.
  
  Related Information:
  
  Transaction Codes:
  
  SM12: To view and manage lock entries.
  SM37: To check background jobs.
  FBL3N: To view line items in the general ledger, which may help in understanding the context of the CO document.
  
  
  User Authorizations: Ensure that users have the appropriate authorizations to access and modify CO documents to prevent unnecessary locking issues.
  Documentation: Refer to SAP Help documentation for more details on CO document processing and locking mechanisms.
  
  If the issue persists or if you encounter frequent locking issues, it may be beneficial to analyze the business processes and user activities to optimize the handling of CO documents.