How To Fix F9613 - Maintain an archive index life

SAP Error Message - Details

• Message type: E = Error

• Message class: F9 - Messages from all FI Archiving and Deletion Programs

• Message number: 613

• Message text: Maintain an archive index life

What causes this issue?

You did not define an archive index life, or the specified value is not
allowed.
The archive index life must be a positive number that defines the
minimum retention of the data used for displaying a document in the
database for this account. The life is specified in days and must be
equal to or greater than the account life.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain the value according to the instructions above.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F9613 - Maintain an archive index life ?

  The SAP error message F9613, which states "Maintain an archive index life," typically relates to the archiving process in SAP, particularly concerning the management of archived data and the associated index. This error indicates that the system requires you to define or maintain the life cycle of the archive index for the archived data.
  Cause:
  The error usually arises due to one of the following reasons:
  
  Missing Configuration: The archive index life has not been defined in the system settings.
  Expired Index Life: The defined life for the archive index has expired or is not valid.
  System Settings: The system may not have the necessary settings configured to manage the archive index properly.
  
  Solution:
  To resolve the F9613 error, you can follow these steps:
  
  
  Access Archive Administration:
  
  Go to transaction code SARA (Archive Administration).
  
  
  
  Maintain Archive Index Life:
  
  In the Archive Administration screen, look for the option to maintain the archive index life.
  You may need to navigate to the relevant archiving object and set the index life according to your organization's data retention policy.
  
  
  
  Define Index Life:
  
  Specify the duration for which the archive index should be retained. This is typically defined in terms of years or months.
  Ensure that the settings comply with your organization's data governance and compliance requirements.
  
  
  
  Check for Existing Settings:
  
  Review any existing settings for the archiving object to ensure they are correct and not conflicting with the new settings you are trying to apply.
  
  
  
  Test the Configuration:
  
  After making the necessary changes, test the archiving process again to ensure that the error does not reoccur.
  
  
  
  Consult Documentation:
  
  If you are unsure about the settings, refer to the SAP documentation or consult with your SAP Basis or functional team for guidance.
  
  
  
  Related Information:
  
  Archiving Objects: Each archiving object in SAP has specific settings related to data retention and index management. Familiarize yourself with the archiving objects relevant to your business processes.
  Data Retention Policies: Ensure that your archiving index life settings align with your organization's data retention policies and legal requirements.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates related to this error message.
  
  By following these steps, you should be able to resolve the F9613 error and maintain the archive index life appropriately in your SAP system.