How To Fix F6588 - Posted data may exist for fund center &1 &2 in fiscal year &3

SAP Error Message - Details

• Message type: E = Error

• Message class: F6 - Funds Management Master Data Maintenance

• Message number: 588

• Message text: Posted data may exist for fund center &1 &2 in fiscal year &3

What causes this issue?

You can change the validity period for funds center &2 in FM area &1 to
a new fiscal year &3. It is possible that transaction data is already
posted against the funds center in the fiscal year, either within or
outside of the new validity period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

For more detailed information, call transaction SLG1 and look at the
error log.

Procedure for System Administrators

This message can be customized. You can set the message type to "E"
(error) or "W" (warning), or you can configure the message so that it is
not displayed at all.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F6588 - Posted data may exist for fund center &1 &2 in fiscal year &3 ?

  The SAP error message F6588 indicates that there is posted data for a specific fund center in a given fiscal year, which is preventing certain actions from being completed. This error typically arises in the context of public sector accounting and fund management, where fund centers are used to track budget and actual expenditures.
  Cause:
  The error occurs when you attempt to perform an action (such as changing or deleting a fund center) that is not allowed because there are already financial postings associated with that fund center for the specified fiscal year. This is a safeguard to ensure that financial integrity is maintained and that historical data is not inadvertently altered.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Posted Data: Review the posted data for the specified fund center and fiscal year. You can use transaction codes like FBL3N (for G/L account line items) or S_ALR_87012357 (for fund center reports) to identify the postings.
  
  
  Identify Dependencies: Determine if there are any dependencies or linked transactions that are causing the issue. This may include budget allocations, commitments, or actual expenditures.
  
  
  Reconcile Data: If you need to make changes, ensure that all relevant data is reconciled. This may involve clearing or reversing certain transactions if they are no longer valid.
  
  
  Consult with Finance Team: If you are unsure about the implications of changing or deleting data, consult with your finance or accounting team. They can provide guidance on the appropriate steps to take.
  
  
  Use Transaction Codes: If you need to make adjustments, you may need to use specific transaction codes such as FMJ2 (to change budget) or FMJ1 (to create budget) depending on your requirements.
  
  
  Check Authorization: Ensure that you have the necessary authorizations to perform the actions you are attempting. Sometimes, lack of permissions can also lead to errors.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review SAP documentation related to fund management and public sector accounting for best practices and guidelines.
  Training: If you frequently encounter this error, consider additional training on SAP fund management processes to better understand how to manage fund centers and postings.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.