How To Fix F5A221 - External number assignment not possible for down payment clearing doc.

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 221

• Message text: External number assignment not possible for down payment clearing doc.

What causes this issue?

You have released a billing document to accounting, and down payment
clearing is being carried out for this billing document in FI. The down
payment to be cleared was posted in a different currency to the billing
document. Down payment clearing takes place in the transaction currency
of the down payment, and therefore two FI documents arise from the
transaction: One document for the customer invoice and one for the down
payment clearing. However, since you have configured external document
number assignment for the number range interval of the FI document to
be created, the system uses document type &2 and external document
number assignment for the customer invoice document, and internal
document number assignment for the down payment clearing document,
together with the standard document type defined with the Customizing
transaction OBU1 for transaction F-39, that is, the standard document
type &1 for down payment clearing. However, internal document number
assignment must be configured in FI for the number range interval for
the down payment clearing document to be created. This is not the case
in your system.

System Response

The accounting documents for the billing document are not created.

How to fix this error?

In this case, there are three possible solutions:
1.,,Configure internal document number assignment for the number range
interval of the FI documents to be created from the ,,billing document.
2.,,The billing document and the down payment use the same transaction
currency.
3.,,Configure internal document number assignment for the number range
interval of the ,,
down payment clearing document to be created in FI.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A221 - External number assignment not possible for down payment clearing doc. ?

  The SAP error message F5A221 indicates that there is an issue with external number assignment for a down payment clearing document. This typically occurs when the system is unable to generate or assign an external document number for the clearing document due to configuration or data issues.
  Causes:
  
  Number Range Configuration: The number range for the document type used for down payment clearing may not be properly configured or may be exhausted.
  Document Type Settings: The document type for the down payment clearing may not be set up to allow external number assignment.
  Authorization Issues: The user may not have the necessary authorizations to create or assign external numbers.
  Document Type Not Defined: The document type for the clearing document may not be defined in the system.
  System Settings: The system settings for external number assignment may not be correctly configured.
  
  Solutions:
  
  
  Check Number Range Configuration:
  
  Go to transaction code SNRO (Number Range Objects).
  Check the number range object associated with the down payment clearing document type.
  Ensure that the number range is defined and has available numbers.
  
  
  
  Review Document Type Settings:
  
  Use transaction code OBY6 to check the settings for the document type used for down payment clearing.
  Ensure that the document type is configured to allow external number assignment.
  
  
  
  Verify User Authorizations:
  
  Check the user roles and authorizations to ensure that the user has the necessary permissions to create documents with external number assignment.
  
  
  
  Define Document Type:
  
  If the document type is not defined, you can define it using transaction code OBA7.
  
  
  
  Check System Settings:
  
  Review the configuration settings in transaction code OBD2 to ensure that external number assignment is enabled for the relevant document types.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SNRO: Number Range Objects
  OBY6: Document Type Configuration
  OBA7: Define Document Types
  OBD2: Number Range Assignment
  
  
  
  SAP Documentation: Refer to the SAP Help Portal for detailed documentation on number range management and document types.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  By following these steps, you should be able to identify and resolve the cause of the F5A221 error message in SAP.