How To Fix F5A042 - You are not authorized to add a new accounting transaction

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 042

• Message text: You are not authorized to add a new accounting transaction

What causes this issue?

You are not authorized to create a new cash journal accounting
transaction.

System Response

The new accounting transaction is not created.

How to fix this error?

Arrange authorization for the authorization group in the cash journal
master record and for activity '36'.
The authorization object is F_FBCJ.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A042 - You are not authorized to add a new accounting transaction ?

  The SAP error message F5A042, which states "You are not authorized to add a new accounting transaction," typically indicates that the user does not have the necessary authorization to perform the action of adding a new accounting transaction in the SAP system. This can occur in various modules, such as Financial Accounting (FI) or Controlling (CO).
  Cause:
  
  Authorization Issues: The user’s role or profile does not include the necessary authorizations to create or add accounting transactions.
  Missing Authorization Objects: Specific authorization objects related to financial transactions may not be assigned to the user.
  User Role Configuration: The user may not be assigned to the correct role that includes the required permissions for the transaction.
  Transaction Code Restrictions: Certain transaction codes may have restrictions based on user roles.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check the authorization check that failed. This will provide insight into which specific authorization object is missing.
  
  
  
  Review User Roles:
  
  Go to transaction code SU01 to review the user’s roles and profiles. Ensure that the user has the appropriate roles assigned that include the necessary authorizations for accounting transactions.
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, a security administrator or someone with the appropriate permissions should modify the user’s roles or create a new role that includes the required authorizations.
  Use transaction code PFCG to manage roles and authorization profiles.
  
  
  
  Authorization Objects:
  
  Identify the specific authorization objects that are required for the transaction. Common authorization objects for financial transactions include:
  
  F_BKPF_BES (Authorization for Document Types)
  F_BKPF_AKT (Authorization for Accounting Document)
  F_BKPF_FKA (Authorization for Company Code)
  
  
  Ensure that the user has the necessary authorizations for these objects.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to make changes to user roles or authorizations, consult with your SAP security team or administrator to resolve the issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SU01: User Maintenance
  PFCG: Role Maintenance
  SU53: Display Authorization Check
  
  
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user authorizations and roles.
  Testing: After changes are made, have the user log out and log back in to test if the issue is resolved.
  
  By following these steps, you should be able to identify and resolve the authorization issue related to the error message F5A042.