How To Fix F5A009 - Reversal not possible, accounting document for the ref. does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 009

• Message text: Reversal not possible, accounting document for the ref. does not exist

What causes this issue?

Either no accounting document exists for reference document &V1& &V2&
&V3& &V4&, or the document has already been archived.

System Response

Reversal is not possible.

How to fix this error?

If the document has already been archived, retrieve it from the
archive.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A009 - Reversal not possible, accounting document for the ref. does not exist ?

  The SAP error message F5A009, which states "Reversal not possible, accounting document for the ref. does not exist," typically occurs when you attempt to reverse a financial document (such as an invoice or a journal entry) that does not have a corresponding original document in the system. This can happen for several reasons, and understanding the cause is essential for finding a solution.
  Causes:
  
  Document Deletion: The original accounting document may have been deleted or archived, making it unavailable for reversal.
  Incorrect Reference: The reference number you are using for the reversal may be incorrect or may not correspond to an existing document.
  Document Status: The original document may be in a status that does not allow for reversal (e.g., it has already been reversed or is in a closed period).
  Posting Period Issues: The posting period for the original document may be closed, preventing any further changes or reversals.
  Authorization Issues: The user may not have the necessary permissions to view or reverse the document.
  
  Solutions:
  
  Verify Document Existence: Check if the original accounting document exists in the system. You can do this by using transaction codes like FB03 (Display Document) to look up the document using its reference number.
  Check Document Status: Ensure that the document is not already reversed or in a status that prevents reversal. If it has been reversed, you may need to reverse the reversal instead.
  Correct Reference: Double-check the reference number you are using for the reversal. Make sure it matches the original document.
  Posting Period: If the posting period is closed, you may need to open it temporarily (if allowed by your organization's policies) to perform the reversal.
  User Authorization: Ensure that you have the necessary permissions to perform the reversal. If not, contact your SAP administrator to grant the required access.
  Consult with Finance Team: If you are unable to resolve the issue, consult with your finance or accounting team for further assistance, as they may have additional insights or access to tools that can help.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB01 (Post Document), FB02 (Change Document), and FB03 (Display Document) for managing financial documents.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Review SAP documentation or user manuals related to financial document management and reversal processes for more detailed guidance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.