How To Fix F5875 - Special G/L indicator &1 is not defined here

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 875

• Message text: Special G/L indicator &1 is not defined here

What causes this issue?

The special G/L indicators:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

F (down payment request)
P (payment request)
are predefined in the system and cannot be changed. Special
transactions exist to enable you to create down payment requests and
payment requests. The relevant special G/L codes cannot be used except
via the appropriate transactions.

System Response

The system refuses to post the document.

How to fix this error?

Correct your entry. Use "F" and "P" only for the two transactions
listed above.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5875 - Special G/L indicator &1 is not defined here ?

  The SAP error message F5875, which states "Special G/L indicator &1 is not defined here," typically occurs when you are trying to post a transaction that involves a special General Ledger (G/L) indicator that has not been properly defined in the system. This can happen in various scenarios, such as during the posting of a vendor invoice, customer payment, or any other financial transaction that requires the use of special G/L indicators.
  Cause:
  
  Undefined Special G/L Indicator: The special G/L indicator you are trying to use is not defined in the system. This could be due to a configuration oversight or an attempt to use an indicator that is not relevant for the current company code or transaction type.
  Incorrect Configuration: The special G/L indicator may not be assigned to the appropriate account or may not be set up correctly in the configuration settings.
  Missing Authorization: In some cases, the user may not have the necessary authorizations to use certain special G/L indicators.
  
  Solution:
  
  
  Check Special G/L Indicator Configuration:
  
  Go to the SAP transaction code OBXR (or navigate through the menu: SPRO > Financial Accounting > General Ledger > Master Data > G/L Accounts > Prepare G/L Account Creation > Define Special G/L Indicators).
  Verify that the special G/L indicator in question is defined and correctly configured for the relevant company code.
  Ensure that the indicator is assigned to the appropriate G/L accounts.
  
  
  
  Review Account Assignment:
  
  Check if the special G/L indicator is assigned to the correct accounts in the configuration. You can do this by reviewing the account settings in transaction code FS00 (G/L Account Master Record).
  
  
  
  User Authorization:
  
  Ensure that the user has the necessary authorizations to use the special G/L indicator. This can be checked in transaction code SU53 after the error occurs, or by reviewing the user's role assignments.
  
  
  
  Consult Documentation:
  
  If you are unsure about the specific special G/L indicator and its purpose, refer to the SAP documentation or consult with your SAP functional consultant for guidance.
  
  
  
  Testing:
  
  After making any changes, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Special G/L Indicators: These are used in SAP to differentiate between various types of transactions, such as down payments, guarantees, or other special transactions that require different accounting treatment.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBXR for defining special G/L indicators, FS00 for G/L account maintenance, and FB50 or FB60 for posting transactions.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address specific issues related to special G/L indicators.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant for further assistance.