How To Fix F5795 - Item is part of a payment order and cannot be changed.

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 795

• Message text: Item is part of a payment order and cannot be changed.

What causes this issue?

When items which are part of a payment order are cleared, no changes
can be made (e.g. with a cash discount amount, cash discount percentage
rate, setting items as inactive). An item must be cleared exactly as it
stands in the payment order.

System Response

The system informs you if you try to make any changes to items.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5795 - Item is part of a payment order and cannot be changed. ?

  The SAP error message F5795, which states "Item is part of a payment order and cannot be changed," typically occurs when you attempt to modify a line item in a financial document (like an invoice or payment) that is already included in a payment order. This restriction is in place to maintain the integrity of the payment process and ensure that the payment order remains consistent.
  Cause:
  
  Payment Order Inclusion: The item you are trying to change is already included in a payment order that has been created and possibly processed.
  Document Status: The document may be in a status that does not allow changes, such as being posted or locked for further processing.
  System Configuration: Certain configurations in the SAP system may restrict changes to items that are part of payment orders.
  
  Solution:
  
  Check Payment Order: Verify if the item is indeed part of an existing payment order. You can do this by checking the payment order details in the relevant transaction (e.g., F110 for automatic payment transactions).
  Remove from Payment Order: If you need to change the item, you may need to remove it from the payment order. This can typically be done by reversing or deleting the payment order, depending on your business process and the status of the payment.
  Consult with Finance Team: If you are unsure about the implications of removing the item from the payment order, consult with your finance or accounting team to ensure that it aligns with your organization's policies.
  Use Alternative Transactions: If the item cannot be changed directly, consider using alternative transactions to achieve your goal, such as creating a new document or adjusting related entries.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F110 (Automatic Payment Transactions), FB60 (Enter Incoming Invoices), and FB70 (Enter Outgoing Invoices) to navigate through the payment processes.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or enhancements that could affect your situation.
  User Authorization: Ensure that you have the necessary authorizations to make changes to financial documents and payment orders, as restrictions may also arise from user roles.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult the SAP community for further assistance.