How To Fix F5631 - Amount exceeds total open remaining amount

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 631

• Message text: Amount exceeds total open remaining amount

What causes this issue?

The amount of the item is larger than the amount of the invoice reduced
by the payment requests, partial payments and credit memos allocated.
The total would result in an overpayment of the invoice.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the amount entered.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5631 - Amount exceeds total open remaining amount ?

  The SAP error message F5631 ("Amount exceeds total open remaining amount") typically occurs in the context of financial transactions, particularly when dealing with payment processing, invoice management, or any scenario where amounts are being reconciled against open items in the system.
  Cause:
  This error generally arises due to one of the following reasons:
  
  
  Exceeding Open Item Amount: The amount you are trying to post or process exceeds the total remaining open amount for a specific invoice or account. This can happen if:
  
  You are attempting to make a payment that is larger than the outstanding balance.
  There are multiple invoices or items, and the total amount being processed exceeds the sum of the open items.
  
  
  
  Incorrect Data Entry: There may be a mistake in the data entry, such as entering an incorrect amount or selecting the wrong invoice.
  
  
  Currency Issues: If there are currency conversions involved, discrepancies in exchange rates or incorrect currency settings can lead to this error.
  
  
  Clearing Issues: If there are issues with clearing open items, such as items that have already been cleared or posted, this can also trigger the error.
  
  
  Solution:
  To resolve the F5631 error, you can take the following steps:
  
  
  Verify Amounts: Check the amounts you are trying to post against the open items. Ensure that the total amount does not exceed the total open remaining amount.
  
  
  Review Open Items: Use transaction codes like FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display) to review the open items and their amounts. Make sure you are referencing the correct items.
  
  
  Check for Multiple Items: If you are processing multiple invoices, ensure that the sum of the amounts you are trying to post does not exceed the total of the open items.
  
  
  Currency Conversion: If applicable, check the currency settings and ensure that the amounts are being converted correctly. Verify the exchange rates used.
  
  
  Consult with Finance Team: If you are unsure about the amounts or the status of the invoices, consult with your finance or accounting team for clarification.
  
  
  SAP Notes and Support: If the issue persists, check for any relevant SAP Notes or patches that may address this specific error. You can also reach out to SAP support for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBL1N, FBL5N, FB03 (Display Document), and F-28 (Post Incoming Payments) to help troubleshoot the issue.
  Documentation: Review SAP documentation or user manuals related to financial transactions and error handling for additional insights.
  User Permissions: Ensure that you have the necessary permissions to perform the transactions you are attempting, as restrictions can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to identify the cause of the F5631 error and implement a solution to resolve it.