How To Fix F5600 - Distribution of the difference is only defined for residual items

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 600

• Message text: Distribution of the difference is only defined for residual items

What causes this issue?

You are processing partial payments and have tried to distribute the
remaining amount by double-clicking on the <ZH>Reason code</> field.
Differenzbetrages vorzunehmen. However, this function is only defined
for residual items.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5600 - Distribution of the difference is only defined for residual items ?

  The SAP error message F5600, "Distribution of the difference is only defined for residual items," typically occurs in the context of financial accounting, particularly when dealing with the distribution of differences in account balances during processes like invoice verification or during the settlement of internal orders.
  Cause:
  This error usually arises when you attempt to distribute a difference (for example, a variance between the invoice amount and the purchase order amount) that is not classified as a residual item. Residual items are those that have not been fully settled or cleared, meaning there is still an outstanding balance that needs to be addressed. If the item you are trying to process has already been fully settled or is not in a state that allows for difference distribution, you will encounter this error.
  Solution:
  To resolve the F5600 error, consider the following steps:
  
  
  Check Item Status: Verify the status of the item you are trying to process. Ensure that it is indeed a residual item and has not been fully cleared or settled.
  
  
  Review Document Flow: Look at the document flow related to the transaction. Ensure that all related documents (like invoices, purchase orders, etc.) are correctly processed and that there are no discrepancies.
  
  
  Adjust the Invoice or Payment: If the invoice or payment is incorrect, you may need to adjust it to ensure that it reflects the correct amounts. This may involve reversing or correcting previous entries.
  
  
  Use Correct Transaction Codes: Ensure that you are using the correct transaction codes for the operations you are performing. Sometimes, using the wrong transaction can lead to errors.
  
  
  Consult with Finance Team: If you are unsure about the status of the items or how to proceed, consult with your finance or accounting team. They may have insights into the specific transactions and can help you determine the best course of action.
  
  
  SAP Notes and Documentation: Check SAP Notes or the official SAP documentation for any specific guidance related to this error. There may be patches or updates that address this issue.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB60 (Enter Incoming Invoice), FB70 (Enter Outgoing Invoice), and others that may be involved in the process.
  Residual Items: Understand what constitutes a residual item in your specific SAP configuration, as this can vary based on company settings and financial processes.
  SAP Support: If the issue persists, consider reaching out to SAP support for assistance, especially if this is a recurring problem.
  
  By following these steps, you should be able to identify the cause of the F5600 error and implement a solution to resolve it.