How To Fix F5265 - Special G/L posting to one-time account is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 265

• Message text: Special G/L posting to one-time account is not defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5265 - Special G/L posting to one-time account is not defined ?

  The SAP error message F5265, which states "Special G/L posting to one-time account is not defined," typically occurs when you attempt to post a special general ledger (G/L) transaction to a one-time account that has not been properly configured in the system. This can happen in various scenarios, such as when dealing with down payments, customer or vendor transactions, or other special G/L postings.
  Cause:
  
  Missing Configuration: The one-time account (often used for customers or vendors who are not regular business partners) has not been defined for special G/L postings in the system.
  Incorrect Account Assignment: The account you are trying to post to may not be set up to handle special G/L transactions.
  Transaction Type Issues: The transaction type being used may not be compatible with the one-time account settings.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Account Configuration:
  
  Go to the transaction code OBYA (or use the menu path: SPRO > Financial Accounting > General Ledger > Master Data > G/L Accounts > Prepare G/L Account Creation).
  Ensure that the one-time account is properly configured for special G/L transactions. You may need to define the account in the special G/L indicator settings.
  
  
  
  Define Special G/L Indicator:
  
  Use transaction code OBB1 to define the special G/L indicator for the one-time account.
  Ensure that the special G/L indicator is assigned to the one-time account and that it is set up to allow the type of posting you are trying to perform.
  
  
  
  Review Transaction Type:
  
  Check the transaction type you are using for the posting. Ensure that it is compatible with the one-time account and that it allows for special G/L postings.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific configuration steps related to your version of SAP.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test posting to ensure that the error has been resolved.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBYA (for account assignment), OBB1 (for special G/L indicators), and FB50 (for general ledger postings).
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  User Roles: Ensure that you have the necessary authorizations to make changes to G/L account configurations.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP Financial Accounting for further assistance.