How To Fix F4314 - List is incomplete because of authorization restrictions

SAP Error Message - Details

• Message type: E = Error

• Message class: F4 - Line items/balances/configuration

• Message number: 314

• Message text: List is incomplete because of authorization restrictions

System Response

The list of changes displayed only contains data for which you have
display authorization for change documents. In this case, you have
selected other changes for which you do not have this display
authorization.

How to fix this error?

Depending on which changes you display, one of the following
authorization objects was checked:
F_KNA1_BED: Customer changes (general data)
F_LFA1_BEK: Vendor changes (general data)
Make an entry for the relevant authorization object in your
authorization profile with the relevant authorization group from the
master record in the 'General data' area and with the actitvity '08'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F4314 - List is incomplete because of authorization restrictions ?

  The SAP error message F4314, which states "List is incomplete because of authorization restrictions," typically occurs when a user attempts to access a report or list in the SAP system but does not have the necessary authorizations to view all the data. This can happen in various SAP modules, particularly in financial reporting.
  Cause:
  
  Authorization Restrictions: The user lacks the necessary authorizations to view certain data elements or records in the report. This could be due to missing roles or authorizations assigned to the user profile.
  Data Segmentation: The data may be segmented based on organizational units, such as company codes, cost centers, or profit centers, and the user may not have access to all segments.
  User Roles: The user’s assigned roles may not include the necessary permissions to access specific transactions or reports.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check for authorization failures. This will show you which authorizations are missing.
  Alternatively, you can use transaction code SU01 to view the user’s profile and roles.
  
  
  
  Review and Update Roles:
  
  Work with your SAP security team to review the roles assigned to the user. Ensure that the necessary authorizations for the specific report or transaction are included in the user’s roles.
  If the user needs access to additional data, the security team may need to create or modify roles to include the required authorizations.
  
  
  
  Authorization Objects:
  
  Identify the relevant authorization objects that control access to the data in question. Common authorization objects for financial reporting include:
  
  F_BKPF_BES (Accounting Document: Authorization for Document Type)
  F_BKPF_BUK (Accounting Document: Authorization for Company Code)
  F_BKPF_GRP (Accounting Document: Authorization for Group)
  
  
  Ensure that the user has the necessary values assigned to these objects.
  
  
  
  Testing:
  
  After making changes to the user’s roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Documentation:
  
  Document any changes made to user roles and authorizations for future reference and compliance.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or known issues related to the F4314 error message.
  Training: Consider providing training for users on how to request additional authorizations if they encounter similar issues in the future.
  Audit: Regularly audit user roles and authorizations to ensure compliance and minimize the risk of authorization-related issues.
  
  By following these steps, you should be able to resolve the F4314 error and ensure that users have the appropriate access to the data they need.