How To Fix F4165 - Vendor & not created for purchasing organization &

SAP Error Message - Details

• Message type: E = Error

• Message class: F4 - Line items/balances/configuration

• Message number: 165

• Message text: Vendor & not created for purchasing organization &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message F4165 - Vendor & not created for purchasing organization & ?

  The SAP error message F4165 indicates that a vendor has not been created for a specific purchasing organization. This error typically arises when you attempt to perform a transaction that requires a vendor to be associated with a particular purchasing organization, but the vendor record does not exist for that organization.
  Cause:
  
  Vendor Not Created: The primary cause is that the vendor has not been created in the system for the specified purchasing organization.
  Incorrect Purchasing Organization: The purchasing organization specified in the transaction may be incorrect or not linked to the vendor.
  Data Inconsistency: There may be inconsistencies in the vendor master data or the purchasing organization settings.
  
  Solution:
  
  
  Create Vendor for Purchasing Organization:
  
  Navigate to the vendor master data creation transaction (e.g., XK01 for general vendor creation or MK01 for purchasing-specific vendor creation).
  Ensure that you enter the correct purchasing organization and create the vendor record for that organization.
  
  
  
  Check Existing Vendor Data:
  
  Use transaction XK03 to display the vendor master data and verify if the vendor exists for the specified purchasing organization.
  If the vendor exists but is not linked to the purchasing organization, you may need to extend the vendor to that organization using transaction XK02.
  
  
  
  Verify Purchasing Organization Settings:
  
  Ensure that the purchasing organization is correctly set up in the system and is active.
  Check if there are any specific settings or authorizations that might prevent the vendor from being created or accessed.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unable to resolve the issue, consult with your SAP administrator or support team. They can check for any underlying configuration issues or data inconsistencies.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  XK01: Create Vendor
  XK02: Change Vendor
  XK03: Display Vendor
  MK01: Create Vendor (Purchasing)
  MK02: Change Vendor (Purchasing)
  MK03: Display Vendor (Purchasing)
  
  
  
  Vendor Master Data: The vendor master data in SAP is crucial for procurement processes. It includes information such as vendor name, address, payment terms, and purchasing organization-specific data.
  
  
  Purchasing Organization: This is a key organizational unit in SAP that is responsible for procuring materials and services. Each purchasing organization can have its own vendor records.
  
  
  By following the above steps, you should be able to resolve the F4165 error and ensure that the vendor is properly created for the purchasing organization in question.